Room Transfers
If you are unhappy with your room allocation and would like to transfer to alternative accommodation, you can apply for a transfer.
By completing the Application for Room Transfer form, you are registering your request to move to alternative accommodation. Unfortunately, we cannot guarantee that we will be able to make you an offer of alternative accommodation at any time during your current contract.
It is unlikely that room transfers to an empty room will be available during the first term. We will however look through all transfer requests and hope to identify a student for you to swap rooms with. We will contact you if this is possible.
Alternatively, you may know of another student that is interested in carrying out a Room Swap with you.
Transfer applications will be available to complete on 1 November 2013.
Please note: No transfers will be permitted where a student owes outstanding accommodation fees. Your first move to an alternative room is free with an administration fee of £25 being incurred for second or subsequent moves. Any student carrying out an unauthorised move will be requested to move back to their original room and charged accordingly if cleaning is required.
If you have any queries, please contact the Accommodation Service.
Undergraduate students, please complete Room Transfer Form - UG Student (not available until 1 November 2013)
Postgraduate students, please complete Room Transfer Form - PG Student (not available until 1 November 2013)
Important Information on Room Transfers
When transferring from one room to another, the contract on your first room will end on the day your new one begins. You will only pay rent on one of the rooms, as long as you return keys to the first room within 24 hours of moving. If you delay in returning keys and we are stopped from offering this room to another student, you may be charged for both rooms at the same time.
When you are issued with a contract for the new room, the contract will detail only the accommodation charges for that room, for the specified period and it does not reflect any payments that you may have already made.
If you paid your accommodation charges in full for your first room and the new room is of a higher rent, there will be additional charges to pay. You will receive an invoice within 14 days of your move for the extra charges. If the room is of a lesser rent, then you will be entitled to a refund. Staff will arrange this refund automatically by sending you a refund request form, or you can download a copy.
If you are paying by direct debit, your rent account will be adjusted automatically, taking into account the total charges for both rooms together with payments already made and you will receive an amended advance payment notice. This will clearly show what payments will be taken on which date. If your parent(s) show on our system as being responsible for paying the direct debit charges from their bank account, the advance payment notice will be sent directly to them. If the money is paid out of your bank account but your parent(s) send you the money to cover the costs, we recommend you send them a copy of the amended advance payment notice. You do not need to advise your bank of the changes.
If you are not on direct debit and are paying upon receipt of an invoice, you will receive new invoices depending on the time of your room transfer. Termly invoices are issued with payment due dates of 1 November 2013, 1 February 2014, 7 May 2014 and 1 July 2014 (for 50 week contracts). If you have moved to a room with a higher rent in between these dates, you will receive an invoice within 14 days of your move to cover the additional costs for the duration of that term and then other termly invoices on the remaining dates stated previously. If you have moved to a room of a lesser rent, then any overpayment during the term in which you move, will be deducted from the next term’s invoice.
