allocation

Allocation of Rooms

The University is committed to creating balanced communities in all its accommodation, reflecting the overall profile of the student body.  The allocation of accommodation is managed by the Accommodation Service.  Selections are randomised within fixed criteria ie student preference, gender and nationality.

Students with medical/disability requirements and students with other special requirements will be dealt with on a case by case basis.

No allocations will be made before May, so you should not expect to hear anything from us before this time.  Your application will only be processed upon confirmation of you holding an Unconditional Firm offer to study at the University.

  • Postgraduate students – we aim to inform the first group of students in early May. We allocate postgraduate accommodation throughout the year, but we are particularly busy during August and September. If you have not received an offer from us by 3 September, please contact us
  • Undergraduate students – we aim to inform the first group of students in early May. Only a percentage of our rooms will be released at this time and if you are holding an Unconditional Firm offer at this time, your application will be processed. If a room is available in your application first preference, then you will be sent details of the accommodation offer at this time. We will continue to allocate from May onwards until all rooms in the first release are taken. If you are not successful in this first round, you will go forward into the next release of rooms in August at which point we will consider all of your accommodation preferences. If you are holding a Conditional offer, we are unable to process your application until we receive confirmation that you have obtained an Unconditional Firm offer, therefore we will consider all your application preferences upon receipt of this information, generally after A-level results are issued in mid August.

Details of your accommodation allocation will be sent to you via e-mail. If you have not received an offer from us by 3 September, please contact us

Order of Allocation

Allocations are split into groups and are processed in a particular order:

  • Guaranteed students – between early May and end of August;
  • Late applications – approximately Monday 1 September;
  • Insurance candidates – approximately Tuesday 2 September;
  • Clearing candidate – approximately Wednesday 3 September;
  • Local students not firm choice – as soon after 3 September as rooms are available

Progression of allocation by ourselves to the next group, will not occur until all students from the previous group have been processed.  An idea of timescale for allocation is:

  • Guaranteed students – between May and end of August;
  • Late applications – approximately Monday 1 September;
  • Insurance candidates – approximately Tuesday 2 September;
  • Clearing candidates – approximately Wednesday 3 September;
  • Local students not firm choice – as soon after 3 September as rooms are available

Important Information

Within each allocation group (with the exception of local students), at the point of processing your application, you will be assigned a computer generated allocation number. Your unique number is not associated to the date when you applied for the accommodation. The allocation of your room will be based on your stated preferences and the ascending order of your 'allocation number'. 

If you are covered by the guarantee you do not have to complete your application straight away, but you must ensure you complete it by the 30 June. You can therefore take time to review the accommodation options available and make your application choices based on what is important to you. This also gives you an opportunity to maybe attend one of the Post Application Open Day's and view the accommodation before making your final decision.

Local students who did not choose Newcastle as their firm choice, will not be given an allocation number as your application will be processed via a waiting list and your position on this waiting list is based on your commutable distance from the University campus and the date you applied. We advise all local students to complete the online application as soon as possible before the guarantee date.

As the allocation number is only assigned to you upon allocation we are unable to give you details of this number.