Allocation of Rooms
The University is committed to creating balanced communities in all its accommodation, reflecting the overall profile of the student body. The allocation of accommodation is managed by the Accommodation Service. Selections are randomised within fixed criteria ie student preference, gender and nationality.
Disabled students and students with other special requirements will be dealt with on a case by case basis.
No allocations will be made before the end of April, so you should not expect to hear anything from us before this time. Your application will only be processed upon confirmation of you holding an Unconditional Firm offer to study at the University.
Postgraduate students – we will begin making allocations in early May, so we aim to inform the first group of students by mid May. We allocate postgraduate accommodation throughout the year, but we are particularly busy during August and September. If you have not received an offer from us by 4 September, please contact us
Undergraduate students – we will begin making allocations in early May, so we aim to inform the first group of students (only those holding an Unconditional Firm offer at the time) by mid May. A percentage of rooms will be released at this time and, if at this stage you are already holding an Unconditional Firm offer, your application will be processed. If a room is available in the first group of preferences (choices one to three on your application), then you will be sent details of the accommodation by e-mail offer at this time. We will continue to allocate from May onwards until all rooms in the first release have been offered and accepted. If you are not successful in being offered one of your top three application preferences in this first round of allocations, we will retain your application until the next release of rooms in August at which point all of your six accommodation preferences will be considered. Details will be sent to you by e-mail.
If you are holding a Conditional offer, we are unable to process your application until we receive confirmation that you have obtained an Unconditional Firm offer, therefore we will consider all your application preferences upon receipt of this information, generally after A-level results are issued in mid August. Details of your accommodation allocation will be sent to you via e-mail.
If you have not received an offer from us by 4 September, please contact us
Order of Allocation
Allocations are split into groups and are processed in a particular order:
- Guaranteed students – those students who are covered under the “guarantee” and made their application by 30 June deadline;
- Late applications – those students who would have been covered under the “guarantee” but made their application after 30 June deadline;
- Insurance candidates – those students that chose Newcastle as their “insurance” choice University;
- Clearing candidate – those students that come to Newcastle via the Clearing system;
- Local students – those that live in an area deemed commutable to the University
Progression of allocation by ourselves to the next group, will not occur until all students from the previous group have been processed. An idea of timescale for allocation is:
- Guaranteed students – between late April and end of August;
- Late applications – approximately Monday 2 September;
- Insurance candidates – approximately Tuesday 3 September;
- Clearing candidates – approximately Wednesday 4 September;
- Local students – as soon after 4 September as rooms are available
Important Information
Within each allocation group (with the exception of local students), at the point of processing your application, you will be assigned a computer generated allocation number. Your unique number is not associated to the date when you applied for the accommodation. The allocation of your room will be based on your stated preferences and the ascending order of your 'allocation number'.
If you are covered by the guarantee you do not have to complete your application straight away, but you must ensure you complete it by the 30 June. You can therefore take time to review the accommodation options available and make your application choices based on what is important to you. This also gives you an opportunity to maybe attend one of the Post Application Open Day's and view the accommodation before making your final decision.
Local students will not be given an allocation number as your application will be processed via a waiting list and your position on this waiting list is based on your commutable distance from the University campus and the date you applied. We advise all local students to complete the online application as soon as possible before the guarantee date.
As the allocation number is only assigned to you upon allocation we are unable to give you details of this number.
