Working with Business

Working with Newcastle

Working with Newcastle

Procurement Service's role is to enable the University to obtain value for money for the works, goods and services the University requires.

We aim to be seen as a centre of excellence in the University in all matters of purchasing and supply.

Newcastle University has a Procurement Services team responsible for developing the University's procurement strategy, policy, good practice and procedures to secure best value for money procurement.

For specialist services and works, the Procurement Services team works with individual faculties, institutes, schools, and services that have more knowledge of the technical requirements.

Purchasing process

This route should be followed for the purchase of goods/services where a contract of framework agreement exists:

Value of supplyProcess and requirement
<£1,000 No quote is required 
£1,000 - £25,000 A single quote is required
£25,001 - £50,000 Quotes from all appropriate suppliers should be obtained
£50,001 - £164,176 A procurement exercise involving Procurement Services should be used

This route should be followed for the purchase of goods/services where a contract of framework agreement does not exist:

Value of supplyProcess and requirement
<£1,000 No quote is required 
£1,001 - £2,000 One quote is required 
£2,001 - £10,000 Two quotes should be obtained as a minimum
£10,001 - £50,000 Three quotes should be obtained as a miniumum
£50,001 - £164,176 A procurement exercise involving Procurement Services should be used

You can view the Purchasing Process chart (PDF: 15.7KB). 

Details of how to apply for EU advertised contracts and the tender stage of the University's Procurement Process are available in the Supplier's Guide (PDF: 233KB).