Welcome to Newcastle University Conference Office

Conference Room

Whether you are looking for the perfect venue to hold a meeting, conference or event; or require accommodation for your event or for a group, then Newcastle University has the right option for you.

Our friendly and experienced Conference team are here to help and guide you from your initial enquiry through to booking your event.

The Conference Team at Newcastle University offers:

  • a professional, friendly and flexible service
  • advice on finding the perfect venue and facilities for your event
  • guidance on the range of excellent support services available
  • the opportunity to make site visits and meet with professional staff who will support your event

Our commitment to you:

  • your enquiry will be dealt with promptly and efficiently
  • we will guide you through clear booking procedures
  • we will provide accurate quotations and detailed event schedules
  • arrange site visits to view our facilities

Ideally located in the heart of the city with excellent public transport links, explore our campus maps and how to get here information.

External Speaker Policy

The Prevent duty statutory Guidance requires the University, when deciding whether or not to host an external event with an external speaker(s) to ‘consider carefully whether the views being expressed, or likely to be expressed, constitute extremist views that risk drawing people into terrorism or are shared by terrorist groups.’ An external speaker is anyone who is not a student or staff member of the University or Students' Union.

In considering whether or not to permit an event or activity to go ahead, the named organiser, ie a member of the Conference Office team, will be responsible for ensuring compliance with the obligations placed upon them under this policy, and will complete an External Speaker booking form which will include a risk assessment.

The following documents outline the External Speaker Policy (PDF: 288 KB) and must be read prior to your making an enquiry, we are unable to confirm your event until the necessary procedures have been completed.

External Speaker Code of Conduct (PDF: 212 KB)
Code of Practice for Freedom of Speech (PDF: 353 KB)
External Speaker Online Risk Assessment

Enjoy your visit to Newcastle

The regional capital of the north east is a thriving city with a reputation for providing a friendly welcome to all visitors; during your visit to Newcastle University, why not discover what else this vibrant city has to offer - history, culture, nightlife, fine dining and shopping. A short drive from the city, enjoy our spectacular coastline and stunning countryside. The Lake District, Yorkshire and the Scottish Borders are within easy reach for a day trip.

Visit the NewcastleGateshead Initiative website to find out What's On during your stay.