Before the Day

Before the Day Checklist (December 2017 Congregations)

Essential checks you need to make before the day of your Congregations Ceremony.

A separate checklist is available for On the Day.


1. Check that you're eligible to graduate

You must complete your course and appear on a pass list by 14 November 2017.

14 November 2017

2. If you want to attend

If you're eligible to attend the December 2017 ceremonies, we'll send you an email with a link to the application form, in September 2017.

25 September 2017

3. If you don't want to attend

Please complete the application form to let us know you won't be attending. This will also ensure your delivery address is up to date. If you haven't already got your parchment, there are 

various options for receiving it.

The application form also lets you defer to a future ceremony.

25 September 2017

4. Tickets

Your graduate ticket and up to two guest tickets are free of charge. All tickets include:

  • entry to the Congregation Ceremony
  • a ceremony programme
  • entrance to the post-ceremony reception

Extra guest tickets are sold online on a first-come first-served basis. We'll email you details of the ticket release dates once you've registered to attend your ceremony.

Extra guest tickets for King's Hall* cost £15 and extra guest tickets for the live screening* cost £10. 

*There may not be many Extra Guest Tickets, and most Extra Tickets will be for the Live Screening rather than the King's Hall.


5. Clear your debts

If you've got debts to the University, they must be reduced to under £100 if you want to attend a ceremony. Debts must be cleared completely for you to receive your parchment.

14 November 2017

6. Hire a gown

All candidates must wear the Newcastle University academic dress for their ceremony. You can choose to buy or hire Academic dress. Academic dress is stored by the University Robemakers,

Gray & Son of Durham. Hire your gown online or complete the paper application form via our gown hire webpage.

17 November 2017


Stay in touch for the latest Alumni events, news and opportunities. Update your details using the Alumni Form.

Visa invitation letter

If you're a student and need an invitation letter to your ceremony, to support a visa application for yourself or your guests, complete the visa letter request form.

Student Orator

The 'Student Orator' is the graduate who makes the closing speech at their ceremony. If you want to apply for this role, go to the Student Orator information page.