Parents and Guests

Graduate and GuestsThe Winter Congregations will take place from 9 to 11 December 2015 in the Banqueting Hall of Newcastle Civic Centre, which is located directly opposite the Newcastle University Campus. Whether you’ve visited our University before, or if this will be the first time, we hope you will have a thoroughly enjoyable day at Congregation. Below is key information which should be of use to you when planning your trip to Newcastle and your day with us. We look forward to welcoming you!

How to Find Us

No matter how you plan to travel to Newcastle, the University web pages provide clear directions and a map of the campus to get you to the key locations. There will be signage on campus on the day, and marshals will be available to help point you in the right direction.

Candidates are asked to be on campus at least one and a half hours before their ceremony start time, and the first stop of the day will be to collect their tickets and academic dress from the Students' Union. They will also be able to have official photographs taken. The Civic Centre will open for graduates and guests approximately 30 minutes before the ceremony start time.

Once the ceremony is over, all graduates and guests will be invited to attend a reception back on the Newcastle University Campus.

Ceremony Schedule

Newcastle University’s small and intimate ceremonies are unique. The full schedule is available to view on the following page:

Planning your day

An On the Day schedule is available, to help you plan your day.


We offer every candidate two guest tickets free of charge. All extra guest tickets are offered on a first come, first served basis. Most extra tickets will be for the Live Screening (in the Council Chamber of the Civic Centre where the ceremony will be projected to a large screen). Live Screening tickets cost £10 each and extra Banqueting Hall tickets (which are usually in short supply) cost £15 each. If you have any questions about ticket allocations, you will need to speak to your candidate as, unfortunately, we are not permitted to give out this information to anyone but the candidate. All tickets will be available for collection from the Students' Union by the candidate on the day of their ceremony. The candidate needs to bring photo ID to pick up the tickets.


After each ceremony there will be a reception which is open to all guests with tickets. Some Schools make their own reception arrangements, and candidates may be contacted about these separately. Details of the reception venue and the start time will be specified on your ticket, and refreshments will be available for all candidates and guests who have a ticket.


The official university photographers, Ede and Ravenscroft, will be on campus throughout the Congregations period. They will be welcoming candidates, family and friends into their photography studios located in the Students’ Union between 8.00am – 7.30pm every day during the Congregations. Additionally, a photograph will be taken, wherever possible, of each candidate on stage during the ceremony.

Photography packages can be pre-ordered until 10 working days before the ceremony date. During the 10 working days before the ceremony, no pre-orders can be taken, but you can order on the day by visiting the sales desk in The Venue, Students' Union.

Photographs will be posted out within 4 - 6 weeks of the ceremony.

Additional Needs

If anyone in your party has an additional need, such as wheelchair users, please ask your student to inform the Congregations Office of this so that we can make the necessary arrangements.


Children are welcome to attend the graduation ceremonies; but they must be under the direct supervision of an adult who should remove them from the venue if they become restless, in order not to disrupt proceedings. Children over the age of 5 will need their own ticket. Children under 5 will not need a ticket if they will be sitting on the knee of a guest.

The ceremony online

Each ceremony at Newcastle University is shown live on the Congregations website for those who may be unable to attend a ceremony in person. Footage of past congregations is available to view online indefinitely. Also, a DVD of each ceremony can be purchased from Achievement TV, priced £25 including postage and packing. The DVD includes the whole ceremony plus an introduction with views of the city and campus, and can be collected on the day if required. Queries should be directed to Achievement TV.

Useful Links

A lasting reminder of a special day.....

Our main aim is to create a memorable day for all candidates and guests and to help you celebrate the achievements of someone important to you. Why not make the day extra special and treat your candidate to a gift? The gifts below will not just be a treasured reminder of a day shared together but also of their time at Newcastle University.

Graduation Jewellery
Graduation rings - from £59.00

Newcastle University jewellery is available to purchase from our supplier Eva & Eva. The jewellery range includes graduation rings, cufflinks, charms and necklaces and prices start from around £30. View product details.

Personalised Graduation Watches
Alumni Watch full view

Made exclusively for graduates of Newcastle University by Horlogerie Kandahar AG, Interlaken, Switzerland, each individually-crafted watch is personalised with your name, degree and year of your graduation on the dial. View product details.

Newcastle University Parchment Covers

Parchment Folder

During the Congregations period Parchment Tubes and Parchment Folders will be available to purchase from the Parchment Collection Desk in the Students' Union.




Order Online from our Union Shop

A full range of university memorabilia is also available from our Union Shop.

Toy Lion