Information for Parents and Guests

Parents and Guests

This year’s summer congregations are being held from 8 to 16 July 2014 in the King’s Hall, Armstrong Building, Newcastle University, NE1 7RU. Whether you’ve visited our University before, or if this will be the first time you’ve been on our campus, we hope you will have a thoroughly enjoyable day at Congregation. Below is key information which should be of use to you when planning your trip to Newcastle and your day with us. We look forward to welcoming you!

Ceremony Schedule

A total of 35 ceremonies will be held in July 2014. Newcastle University’s small and intimate ceremonies are unique but this does mean a full schedule for the period.

Tickets

Every candidate is offered two guest tickets free of charge. They are also invited to apply for extra guest tickets, but with no guarantee that they will receive the number of extra tickets requested (due to space restrictions). Most extra tickets will be for the TV Relay room (a lecture theatre in the Armstrong Building where the live ceremony will be projected to a large screen). TV relay room tickets cost £7 each and extra King’s Hall tickets (which are usually in short supply) cost £15 each. All candidates who apply will be emailed during week beginning 21 April 2014 to confirm their ticket allocation. If you have any questions about ticket allocations, you will need to speak to your candidate as, unfortunately, we cannot give out this information to anyone but the candidate. All tickets will be available for collection by the candidate on the day of their ceremony. The candidate needs to bring photo ID to pick up the tickets.

Receptions

After each ceremony there will be a reception which is open to all guests. Some Schools make their own reception arrangements, and candidates may be contacted about these separately. Details of the reception venue and the start time will be specified on your ticket, and refreshments will be available for all candidates and guests who have a ticket.

Additional Needs

If anyone in your party has an additional need, such as wheelchair users, please ask your student to inform the Congregations Office of this so that we can make the necessary arrangements.

Children

Children are welcome to attend the graduation ceremonies; however we kindly request that parents remove them from the venue should they become restless, in order not to disrupt proceedings. Children will require their own ticket unless they will be sitting on the knee of a guest. Where a small child will be attending as part of the King's Hall party, the party will be given tickets for the gallery of King's Hall, from where it is easier to leave if the child is restless.

Travel and Key Locations

No matter how you plan to travel to Newcastle, the University web pages provide clear directions and a map of the campus to get you to the key locations. There will be signage on campus on the day, and marshals will be available to help point you in the right direction.

Candidates are asked to be on campus one and a half hours before their ceremony start time, and the first stop of the day will be to collect their tickets and academic dress. They will also be able to have official photographs taken. The Armstrong Building will open for guests approximately 15 minutes before the ceremony start time.

Once the ceremony is over, all candidates and guests will be directed to the Quadrangle, which is a good place to meet up before heading to the reception.

The ceremony online

Each ceremony at Newcastle University is shown live on the Congregations website for those who may be unable to attend a ceremony in person. Footage of past congregations is available to view online indefinitely. Also, a DVD of each ceremony can be purchased from Achievement TV, priced £25 including postage and packing. You can place an order for the DVD by clicking here. The DVD includes the whole ceremony plus an introduction with views of the city and campus, and can be collected on the day if required. Queries should be directed to Achievement TV.

A lasting reminder of a special day.....

Our main aim is to create a memorable day for all candidates and guests and to help you celebrate the achievements of someone important to you. Why not make the day extra special and treat your candidate to a gift? The gifts below will not just be a treasured reminder of a day shared together but also of their time at Newcastle University.

Small crystal clock - £59.99

Small crystal clock - £59.99

This crescent shaped clock is handcrafted from Dartington Crystal. It is engraved with the University crest and 'Graduation 2013' and comes in a silk lined gift box. The clock is 11cm high.

Large crystal clock - £99.99

Large crystal clock - £99.99

This modern design of this attractive timepiece has been carefully handcrafted in Dartington Crystal. The result is an eye-catching clock that makes a bold style statement. It is engraved with the University crest and 'Graduation 2013' and comes in a silk lined gift box. The clock is 15cm high.

Lead crystal goblets (bottle of wine included) - £49.99

Lead crystal goblets (wine included) - £49.99

This wine set includes a bottle of Sediba Chenin Blanc and Mayfair Lead Crystal Panel Goblets. The glasses are engraved with the University crest and 'Graduation 2013' and will be delivered in a satin lined presentation box.

Champagne flutes (bottle of champagne included) - £79.99

Champagne flutes (champagne included) - £89.99

This gift set includes a bottle of Laurent Perrier champagne and Mayfair Lead Crystal Champagne Flues. The glasses are engraved with the University crest and 'Graduation 2013' and will be delivered in a satin lined presentation box.

 

Graduation rings - from £59.00

Graduation rings - from £59.00

Classic band and signet rings are available in silver, white gold and yellow gold. The rings can be engraved and there is a choice of finishes. Band rings also include the option to add a precious stone to your chosen design.

 

 

All of these gifts can be purchased in advance of the ceremonies by clicking on your chosen item. A full range of university memorabilia is also available from our Union Shop. It could not be easier to order online and have your gift within 4 weeks. Graduation rings are dispatched within 6 - 10 weeks depending on the level of personalisation chosen.

We also offer a Swiss-made personalised Alumni watch which can be purchased by or for any graduating student.

Further questions?

Our webpages provide full information about the ceremonies or you can contact us with any questions which are not answered on our webpages.

Useful Links