Congregations

On the Day

On the Day

Essential information for the day of your Congregation Ceremony.

Overview

On the Day

These pages will guide you through the itinerary for the day.

Before your ceremony:

  • 1hr 30mins before your ceremony - Register and collect all tickets from The Boiler House, King's Road
  • 1hr 30mins before your ceremony - Collect your gown from The Boiler House, King's Road
  • 30 mins before your ceremony - Candidates report to the Armstrong Building
  • 15 mins before your ceremony - Guests to be seated in the Armstrong Building
  • Enjoy the Ceremony

After your ceremony:

  • After your ceremony - Attend the Reception (Check your ticket on the day for venue information)
  • After your ceremony - Have your photograph taken in the Lower Floor of the Hadrian Building (formerly known as the King's Road Centre)
  • After your ceremony - Return your gown to The Boiler House, King's Road

Don’t forget to:

  • bring your Student Card or other photographic ID 
  • bring your Gown Hire Confirmation 
  • update your details by visiting the Alumni Desk or by using the Alumni Form

 

Ticket Collection

Ticket Collection

1hr 30mins before your ceremony

Register and collect all tickets from The Boiler House, King's Road. We have to give tickets to the candidate only, so please don't send one of your guests to collect them.

Please bring photographic ID with you.

Your Ceremony Time: Collect your Tickets from:
09:30 08:00
11:30, 13:30, 15:30, 17:30 09:30 onwards

Gown Collection

Gown Collection

1hr 30mins before your ceremony

Collect your gown from The Boiler House, King's Road. Remember to return your gown by 19:30 on the same day. 

Bring your Gown Hire Confirmation.

Your Ceremony Time: Collect your Gown from:
09:30 08:00
11:30, 13:30, 15:30, 17:30 09:30 onwards

The Ceremony

The Ceremony

30 mins before your ceremony

You must be at the Armstrong Building 30 minutes before the start of your ceremony. Guests will be seated 15 minutes before the start of the ceremony, once the graduates have been checked in.

Presentations

Graduates are called to the stage in order of academic School, award and surname

There is no mention of your classification (eg 2:1) during the ceremony or in the programme. However, this information will be stated on your degree parchment (certificate).

Hooding ceremony

We do not present you with your degree parchment on stage.

The graduation ceremony is a hooding ceremony, during which your award is recognised publicly and you shake the hand of the Presiding Officer.

More information about parchment issuing is available.

Handshake

The Newcastle University tradition is for candidates to shake the hand of the Presiding Officer when crossing the stage. If you don't want to do this (for example for religious reasons), please carry a Ceremony Brochure in both hands when you approach the stage.

Student Orator

At the end of each ceremony, the Student Orator will give a speech, which will reflect on their time as a student at the University and look forward to the future. 

The whole ceremony will last between 45 minutes to 1 hour.

The Reception

The Reception

Immediately after each ceremony, there is a reception with light refreshments.

Everyone with a ceremony ticket can go to the reception. Most receptions are centrally organised by the University and take place directly after the ceremony. Some Schools make their own reception arrangements, and they contact candidates about these separately.

Details of the reception venue and the start time will be on your ticket. 

You can also find somewhere to eat on campus.

 

Photography

Photography

Ede & Ravenscroft photographers will welcome candidates and their guests into their photography studios on the Lower Floor of the Hadrian Building (formerly known as the King's Road Centre between 08.00 and 19.30 every day during the Congregations.

A DVD of each graduation ceremony will be available to buy from The Boiler House, King's Road on the day of the ceremony. The DVD includes the whole ceremony, plus an introduction with views of the city and campus.