Congregations

Duplicate Parchments & Certified Copies

Duplicate Parchments and Certified Copies

Only one copy of your parchment may be in existence at any one time.

Duplicate parchments

For people whose original parchment has been lost or destroyed.

What you need to do

Order a duplicate parchment. This costs £36. 

We'll also need

  • a scan or photocopy of your ID (passport or birth certificate). 
  • evidence of any name change between graduation and now, eg marriage certificate or Deed Poll certificate (if applicable).

If you still have your original parchment, you should request certified copies of your parchment instead.

What you need to know

The front of a duplicate parchment looks like an original. On the back, the words 'Duplicate Issued' and the date of production appear.

Duplicate parchments will bear the name you used when you graduated.

There are only two situations where we can make a retrospective name change to a parchment. First, if an administrative error has occurred; and second, if we have to make a change under the provisions of the Gender Recognition Act 2004.

When a duplicate parchment is issued, your original parchment becomes void. So don't order one if you still have your original. Order certified copies instead (see below).

Each parchment is unique. It contains parchment security features (PDF: 135KB) to prevent fraudulent use.

Certified copies of parchments

For people who still have their original parchment or have copies of their original parchment. We certify them as true copies of an original document issued by Newcastle University.

What you need to do

Order certified copies of your parchment. The cost is £15 for two copies.

We'll also need

  • a scan or photocopy of your ID (passport or birth certificate)
  • a scan or two photocopies of your original parchment
  • evidence of any name change between graduation and now, e.g. marriage certificate or Deed Poll certificate (if applicable)

We use a Newcastle University stamp and authorised signature on the front of the document.

Employer and embassy verifications

If an employer or embassy would like to verify that a parchment is genuine, we request they send an email to congregations@ncl.ac.uk. They need to attach a signed letter of consent from the graduate.