11
There is no need to provide a photograph, as you will be photographed at the Smartcard
issuing point.
International students should note that due to UK visa and immigration regulations, as part of the
ID checking process we will take a scanned copy of your passport and visa that will be saved on
your electronic student record.
You cannot be issued with a Smartcard unless you have the above items with you.
Once you have obtained your Smartcard, you will keep it for the duration of your studies. There will
be no charge for your initial card, but should you lose it there will be a charge for a replacement.
Please note that if you do lose your Smartcard you should notify the Robinson or Walton Library
immediately. If you have any problems with your Smartcard please e-mail
Take the University English Language Assessment (UELA) in the Herschel Building:
Register with the police (see page 13 for more details).
Register with a doctor (please visit our information stand in the Herschel Building during
23–25 September for information about registering with a doctor).
Attend the Vice-Chancellor’s Welcome Reception for international students at Newcastle
Civic Centre on Friday 25 September. Tickets can be collected from the information stand
in the Herschel Building on Thursday 24 September.
Attend your school induction. Your school should e-mail you details about when and where to go
for this but details will also be available online at
Attend Freshers’ Week to get to know other students and join in student activities during
your first few days at the University. Freshers’ Week runs from Sunday 27 September –
Friday 2 October 2015.
For further information, please visit
10
Contact your family to inform them you have arrived in Newcastle.
Collect your Biometric Residence Permit (BRP) card before Registration from a designated local
collection point within 10 days of your arrival (see page 13 for more details).
We prefer you to complete part of the Registration process yourself before you arrive using
the Student Self Service Portal (S3P):
Alternatively you can do this when you arrive in Newcastle at the King’s Road Centre
(Wednesday 23 September to Thursday 1 October 2015).
Please note, you will not be able to register at the University before Wednesday 23 September.
Attend as many International Welcome information sessions and activities as you can:
International Office staff will be available in the Herschel Building reception (ground floor)
to help with any questions you might have fromWednesday 23 to Friday 25 September.
The Students’ Union also organises social activities for early arrivals:
Open a UK bank account (see page 21 for details).
Arrange tuition fee payment. If you are a postgraduate student, the amount of tuition fees you have
to pay is detailed in your Conditional Offer letter from the University. Details of different ways to pay
are listed on pages 22–23. We strongly advise against bringing cash to pay for your tuition fees.
All students are issued with a University Smartcard. You will need this to access the University’s
Library, Sports Centre and other University facilities. Smartcard-issuing locations and times
/
You must collect your Smartcard as soon as possible after you arrive in Newcastle as you are
only provisionally registered until you do so. It will contain a digital photograph and brief details
including your name and card expiry date.
Before we can issue your Smartcard you must present proof of your identity. Please bring with
you the following documents:
• your Registration status print-out from the S3P system
• photographic proof of identity, preferably a passport
Things ToDo
WhenYouArrive
Full Registration
instructions will be
e-mailed to you during
August so look out for
this important e-mail.
