8 / 9
8
Appendix 3 – Recording of Credit Transfer and Recognition of Prior Learning (RPL) decisions
Entering decisions on to the SAP student record ensures that there is a permanent, centrally accessible record of
awards of Credit Transfer and RPL.
Once entered, the information will feed through to the student transcript and HEAR. In the event that the automatic
feed fails, the use of standard wording as provided below will simplify the production of one-off manual transcripts
or letters that a student may require.
Schools may also wish to copy the wording to simplify the process of maintaining a simple spreadsheet recording all
Credit Transfer and RPL decisions by programme, for reference at Board of Examiners meetings.
Who should record decisions
When Credit Transfer or RPL decisions are made as part of the admissions process, the recording of decisions should
be completed by the relevant admissions team.
When Credit Transfer or RPL decisions are made after the student commences his/her Newcastle programme, the
recording of decisions should be completed by the programme secretary.
Internal Credit Transfer
No additional recording requirements. The student’s previous studies automatically form part of the student record
and can be viewed on the full version of the SAP transcript and the HEAR.
External Credit Transfer
The SAP Note Overview section of the Student File must be completed.
Select note type ‘*** TBC***’
Add the following text:
The student has been granted Credit Transfer to the value of [ ] credits, based on previous studies undertaken at
[name of UK HEI e.g. Liverpool University]
For Credit Transfer for a full Programme Stage:
The credit transfer applies to the entire Stage [1] of the following degree programme:
[programme code and title]
And/ or:
For Credit Transfer under the value of one Programme Stage:
The credit transfer applies to the following Newcastle University modules:
[module codes and titles covered by the successful Credit Transfer application to be listed here]
And:
For all instances of credit transfer:
Full details of previous studies are retained by the student.