Childcare Vouchers
Further information is available on options for parents and carers at Newcastle University.
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Further information is available in the Parent Information Pack available at Computershare Voucher Services. This must be read in conjunction with an addendum (PDF, 73KB) prepared by Newcastle University. This can be obtained as a word document, if required please contact Jane Elliott-Simm.
What is the Childcare Voucher Scheme?
Newcastle University, in conjunction with Computershare Voucher Services, has introduced a system whereby part of your salary can be exchanged for childcare vouchers, as part of its family friendly initiative; this is known as salary sacrifice. Within specified limits, these vouchers are non-taxable and exempt from national insurance contributions and therefore represent a saving for employees who use them to purchase childcare.
How do I order?
On-line ordering now available. New parents joining the scheme may now register on-line at Computershare Voucher Services.
The University’s Employer Scheme Reference Number is 10348.
As with any on-line system please be advised that in the interests of data security, and to avoid fraudulent transactions, you must not disclose your username or password (issued initially by CVS) to a third party. By joining online and agreeing to the associated terms and conditions, your username and password replace the use of a “wet” signature.
Amendments and Cancellations
These can also be made through the online system or via the telephone helpline number or by email.
Deadlines
Due to system changes new deadlines are now in operation. It is imperative that these dates are adhered to, to avoid any delay in the dispatching of vouchers.
| Parent / Carer deadline for new orders, amendments and cancellations. | Salary reduction to take place on: |
| Wednesday 5 December 2012 | 31 December 2012 |
| Wednesday 9 January 2013 | 31 January 2013 |
| Wednesday 6 February 2013 | 28 February 2013 |
| Wednesday 6 March 2013 | 28 March 2013 |
| Monday 8 April 2013 | 30 April 2013 |
| Wednesday 8 May 2013 | 31 May 2013 |
| Thursday 6 June 2013 | 28 June 2013 |
| Tuesday 9 July 2013 | 31 July 2013 |
| Wednesday 7 August 2013 | 30 August 2013 |
| Friday 6 September 2013 | 30 September 2013 |
| Wednesday 9 October 2013 | 31 October 2013 |
| Thursday 7 November 2013 | 29 November 2013 |
| Thursday 5 December 2013 | 31 December 2013 |
Reimbursements
As the vouchers attract tax and national insurance relief, it is extremely difficult to reimburse an employee after a salary deduction has been made, should the vouchers not be required. Members should therefore monitor their orders and make any necessary amendments or cancellations promptly. In the event that a reimbursement is required the employee may be charged a service charge fee (currently 2.5% of the voucher value + VAT).
Forms
Agreement (Variation to Contract Form) (PDF, 112KB)
This must be completed by new scheme members and returned to the HR Policies and Projects Team, Level 4, Human Resources, King’s Gate, Barras Bridge prior to a deduction from salary. Failure to return this form could result in non-acceptance of your order.
Contact Details for Computershare Voucher Services
All communication should be directed as follows. You are advised to obtain an acknowledgement of any transaction where possible.
Telephone: 0845 0021111
Email: parent@computershare.co.uk
Fax: 0845 111 0339
Visit: Computershare Voucher Services
Postal Address
Computershare Voucher Services, Kuhlmann House, Lancaster Way, Fradley Park, Lichfield, Staffordshire, WS13 8SX.