How do I get a Research Passport?

Please read the process overview below before using the menu on the left to navigate to detailed guidance for completing the forms.

  • Download the Role Assessment form [13kB] and
  • Read the guidance for completing the Research Passport and see
  • Complete sections 1–3 of the Research Passport form
  • Ask your line manager to complete section 4.
  • Send the role assessment form, Research Passport form and the additional evidence to HR
  • University HR will send you an occupational health questionnaire and/or CRB application if required.
  • Complete your clearance forms and return them to University HR along with any additional evidence if required
  • Once any necessary checks are completed, your University HR team will sign off the form and return it to you.
  • Take the completed Research Passport form with attachments and a synopsis of what your research will involve to the R&D department of the lead NHS organisation.

Once the form has been authorised by the lead NHS organisation it becomes a valid Research Passport that you can provide to other NHS organisations when you require an Honorary Research Contract or Letter of Access from them.