The Institute uses the Procure to Pay (P2P) ordering system..
All purchasing requisitions must be requested using a web requisition form.
Please log on using your usual username and password. When the webform has been completed, click submit. This will automatically send the request to the ICM Central Ordering Office who will process the order. It is important that you have pre approval from the budget holder before making this request and you will be asked to enter the name of this person on the webform. If you do not have a SAP ID (e.g. students, visiting staff) then you will not have access to the webform and will need to complete a paper requisition form.
All boxes on the webform should be completed. If you have any queries regarding what information should be completed in each box then please do not hesitate to contact the ICM Central Ordering Office (Tel 7157) who will be very happy to advise you.
If you do not have a SAP ID (eg. students, visiting staff) then you will not have access to the webform and will need to complete a paper requisition form and send it to the Central Ordering Office, 2nd Floor William Leech Building, or email ICM.Ordering@ncl.ac.uk
Invoices are dealt with by the central Accounts Payable team in King’s Gate. Should you receive any invoices from suppliers, please pass these to the ICM Central Ordering Office (2nd Floor William Leech Building) so that they can be forwarded on to the King’s Gate team.
All delivery notes must be returned (signed and dated) to the ICM Central Ordering Office as processing these on the P2P system is a critical part of the purchasing cycle.
Storage Location Codes
|4th Floor Catherine Cookson Building||M008|
|1st Floor William Leech Building||M009|
|4th Floor William Leech Building||M010|
|Ground Floor William Leech, Haematology Pod||M011|
|3rd Floor William Leech Building||M012|
|4th Floor Devonshire Building||M013|
|2nd Floor William Leech Building||M014|
|Newcastle Magnetic Resonance Centre||M016|
Go on-line , type in Oligo Sequences to generate the price. Save this as a draft. Then generate an order through central ordering office via the web requisition form. The ordering office will generate the purchase order number and send it back to you so that you can complete your order on-line.
P2P cannot accept orders made with estimate costs. All orders must be based on actual costs for the product/service (therefore, ensure that the web requisition form you send to the central office is what you order on-line i.e. do not add further line items to your on-line order once the web requisition has been submitted).
As above, go on-line to generate accurate pricing then follow web requisition process as per all orders.
Please go to your local level administrative support person (or main ICM office on the 4th floor William Leech) who will be able to book the taxi for you. They will need to keep a record of any taxi bookings as this is required for invoice approval. You will need to provide an account number against which the cost will be charged.
Organise what travel is required through Dawson & Sanderson. Once you have all the information required for the booking and the associated costs then email this to the ICM.Ordering@ncl.ac.uk inbox requesting a purchase order number. (There is no need to complete the web req form as an email will suffice) Once you receive the PO number back from the office you can then confirm your booking with D&S.
This method is recommended for long haul/complex travel, but can equally be used for any travel requirements.
Please contact your local level admin support person who will be able to help.
Alison Brown - extension 7157
Sheila Gibbs-Barton - extension 8042