We offer pre-event consultation and AV/IT technical support and training to internal and external organisations holding events and conferences on campus.
Anyone organising an event or conference on campus.
Usual hours of service are 09:00 – 17:00, Monday to Friday, excluding University closure periods.
Out of hours technical support is offered but must be arranged and agreed during the consultation stages.
AV facilities: As per room/building opening hours or during out of hours as agreed during the consultation stages.
The “at risk” period is 07:00-09:00 every Tuesday. Further planned maintenance times will be publicised in advance if there will be a disruption to the service.
AV systems and facilities are checked and tested prior to the start of a conference or event, where possible, to ensure functionality.
Further information: http://www.ncl.ac.uk/itservice/av-support
If you encounter difficulties during your event and require emergency technical assistance please ring the emergency AV helpline on extension 2627 or the IT Service Desk on extension 5999.
We will endeavour to resolve any issues remotely in the first instance however if we need to despatch technical staff then, in order for us to respond appropriately and efficiently then please supply us with the following information when required:
Any non-critical AV faults can be reported via our online fault report form (available at http://www.ncl.ac.uk/itservice/teaching-rooms/faultreporting)
Additional support, as for all IT services, is available via the IT Service Desk on 5999 or firstname.lastname@example.org.
All incidents relating to this service will be handled according to the Incident Management and Major Incident Management processes.
Initial enquiries for fee-paying conferences should normally be via the University Conference Office (http://www.ncl.ac.uk/conferenceteam) who will then put the organiser in touch with staff from the IT Service to discuss AV requirements.
Initial enquiries are expected either via email to email@example.com or via our resource booking form at http://www.ncl.ac.uk/itservice/teaching-services/avbookings.
Requests for any other aspect of the service should be made via the IT Service Desk on 5999 or firstname.lastname@example.org.
All requests relating to this service will be handled according to the Request Fulfilment process.
It is the conference or event organiser’s responsibility to make contact with us as soon as possible to arrange a pre-event discussion.
It is the event organiser’s responsibility to ensure that they have liaised with either the University Conference Office or Timetabling Office to book the spaces required for the event.
It is the event organiser’s responsibility to ensure that they have arranged any necessary accounts to enable conference delegates to access the wireless network. Wireless access is not part of this service.
The use of permanently installed AV or IT facilities in event venues is:
Any additional AV or IT equipment required outside of what is permanently installed in the venue will be charged appropriately. Our hire charges can be found at http://www.ncl.ac.uk/itservice/teaching-services/avbookings/hirecharges.
Labour charges are as follows:
There is a minimum out of hour’s labour charge of 1 hour on weekdays and 4 hours at weekends.
Weekday evening support is charged from 5pm irrespective of when the event commences.