Joining the library

Members of staff

Members of staff must appear on the Human Resources database (SAP), in order to be issued with a smartcard, and must have received their NID from NUIT to join the Library. See here for borrowing information.

You can be issued with a smartcard without joining the Library, and you can choose to join the Library at a later date should you wish.

Registered students of Newcastle University are issued with their Smartcard on registration and this is valid for the length of their course. Borrowing entitlements for postgraduates and undergraduates.

Guest and visiting members of staff may be eligible for borrowing or consultation facilities dependent upon the length of their visit. If they are on the Human Resources database (SAP) we can issue an Associate Smartcard. If not on SAP they will need to bring a letter of invite issued by the Human Resources section within their school.

Retired members of staff are eligible for borrowing facilities on verification of retired status. Please note that in accordance with publisher’s licences, access to many electronic journals and databases is restricted to members with a Newcastle University login and password. There are some exceptions, which are available from within the library from our external user PCs.

For further information on joining the library contact us via Library Help.

Newcastle University graduates (Alumni)

Graduates of Newcastle University and King's College Durham may join the library for an annual fee of £20. This includes borrowing facilities in all three libraries, access to Special Collections and use of some databases.

Please bring your payment and a copy of your graduation certificate confirming your graduate status.

If borrowing facilities are not required a Consultation smartcard can be issued.

Access to Newcastle University library for academic staff and students from other universities and colleges (SCONUL Access Scheme)

Newcastle University library is a member of the SCONUL Access Scheme . The Scheme covers most of the university libraries in the UK and Ireland. Please note that not all university libraries are members of the Scheme. Before visiting the library of your choice, check their opening hours.

If your home institution is a member of this Scheme you are eligible to join Newcastle University library free of charge. Applications are made on line. Apply to join the library here.

To join the library please bring with you a printed copy of the Approval Notification email which confirms your eligibility for the Scheme, and your home library campus ID or membership card so that we can set up your borrowing access.

 

Reference access for staff and students from other universities

Staff and students of Northumbria, Durham, Sunderland and Teesside University have reference access at Newcastle University throughout the year during desk service hours on production of a valid campus ID card or library card.

Staff and students from other universities outside of the local area have reference access at weekends, and during Newcastle University vacations during desk service hours on production of a valid campus ID card or library card .

Some opening hours are self-service only, and access is by Newcastle University Smartcard only.

Eduroam is part of the national Janet Roaming Service (JRS) which allows staff and students to access internet services at participating institutions using your usual username and password. Find out more about Eduroam.

Professional and learned institutions

Members of professional and learned institutions in the North East who accredit courses at Newcastle University may join the library and have borrowing facilities free of charge.

In all cases except for the Royal Institute of British Architects, a letter of introduction from the local secretary is required. For members of the Royal Institute of British Architects a validated subscription form will be accepted.

NHS Staff

Go to the NHS Staff guide for more information on the services available.

Other individual external borrowers and corporate users

If you wish to use a particular resource or subject area you can apply to join the University library.

Please note that in accordance with publisher’s licences, access to many electronic journals and databases is restricted to members with a Newcastle University login and password. There are some exceptions, which are available from within the library from our external user PCs.

Current membership fees

Individual membership:

  • borrowing - 12 months £50, six months £30
  • consultation - 12 months or six months - no charge

Corporate membership:

  • 12 months - £250 + VAT

For further information on joining the library contact us via Library Help.

Friends of the University Library

Join the Friends of the University Library

The Friends support the University Library in its mission to provide information resources and services to meet the needs of the University's research, teaching and engagement activity. Membership is open to anyone who has an interest in supporting the library and its activities.

Find out more at the Friends website; http://friends.ncl.ac.uk/.