Newcastle University

Scanning and photocopying

All copying detailed below is subject to copyright clearance depending on what the user intends to use these copies for. Copyright declarations are a part of all documentation required before copies are obtained and compliance rests with the user, especially if intending to use for commercial purposes. Please see copyright and acknowledgements [link to this section] for further details.

We aim to satisfy all scanning and photocopy requests within 1 week. Users will be informed when their requests have been satisfied and the exact amount. If you choose to collect photocopying in person, payment can be made by cash or cheque in the Reading Room when you submit your request.

If you choose to have copies posted to you, we require payment in advance:

• Payment by cheque - there is a minimum charge of £2 plus postage. Cheques should be made payable to ‘Newcastle University’.
• Payment by credit card - there is a minimum charge of £5.

Scanning

Special Collections materials can be scanned by our Digitisation Assistants.

To request scans, please print a copy of the digitisation request form, and when completed and signed, return it by post to the address given on our contact page, or scan and e-mail to lib-specenq@ncl.ac.uk. Printed digitisation request forms are also available from the Special Collections Reading Room.

A charge of £5.00 (+VAT) per image is payable to cover the cost of digitisation.

If the image is to be used in a publication or for other commercial purposes then it will be subject to an additional reproduction fee.

Photocopying

Photocopying may be carried out by the Special Collections team only.

To request photocopying, please print a copy of the photocopying request form, and when completed and signed, return it by post to the address given on our contact page, or scan and e-mail to lib-specenq@ncl.ac.uk. Printed photocopying request forms are also available from the Special Collections Reading Room.

We are permitted to copy up to 30 pages but please remember that permission may be denied due to the physical condition of the item. Both A4 and A3 copying cost 20p per sheet.

Photography

When consulting material, users are permitted to photograph material themselves free of charge, but are required to complete copyright declaration forms, which will be provided to them in the Special Collections Reading Room. The use of flash photography is not permitted out of consideration for other users.