Under P2P all invoices will be sent directly to the new Accounts Payable team (AP) located in Finance who will use a tool called Accounts Payable Workbench (APW) to help process payments.
Invoices with no exceptions (where the purchase order and goods receipt match) will be paid.
Invoices for service and limit orders will be automatically blocked and will be sent to the cart creator for approval/confirmation that the service was received. This process is called Web Invoice Approval (WIA). WIA will also be used for purchase order matching blocks, i.e. where the price and/or quantity exceeds SAP tolerances.
Invoices without purchase orders should be exceptions in the new system. These exceptions will be dealt with using a process called Web Invoice Coding (WIC). The invoice is manually assigned vie email by the Central AP team to the nominee of the school or service relevant to the invoice. Approval will be required for the invoice and this will be the nominee’s line manager in most cases.
Once any exceptions have been resolved, the invoice is approved and the payment block is removed, the invoice will be paid.