process

Procure to Pay (P2P)

How will P2P work?

  • P2P will use SAP with an additional module which is called SRM.New process graphic
  • The start of the process begins with a requirement for goods or services. If the person wanting to make a purchase is not a shopper with access to the system or purchasing cards they will use an Adobe web form to email their requirements to their assigned central shopper. Decisions will be made locally as to which staff will have access to SRM.
  • There are three processes for purchasing goods and services using SRM. From the e-marketplace (online catalogues), as a describe requirement (free text) or as limit orders (also known as blanket orders). Click here to find out more about purchasing from SRM.
  • Low value  purchases for one-off suppliers should be made using Purchasing Cards. Click here to find out more about Purchasing Cards.
  • After passing through an electronic approval workflow a purchase order will be sent to the supplier automatically for them to process and send the goods as required. Click here to find out more about approvals.
  • Goods orders will require a goods receipt in SRM. This is known as confirmation. Once confirmation is entered into the system the shopping process, from an SRM user’s point of view, is complete.  Service orders and limit orders will not require confirmation.
  • All invoices will be passed to a new central Accounts Payable team located in Finance and Planning. Eventually all invoices will be scanned or will be received electronically from suppliers. Invoices will be matched, cleared and paid automatically by the Accounts Payable team. This will enable us to move away from the outdated, paper-based procedures currently in place. Click here to find out more about payment of invoices.
  • For an overview of the full P2P process click here. (PowerPoint)