When first considering a teaching and learning related potential link (UK or overseas) developers are asked to complete an Initial Proposal Template (IPT) for review by the University.
This form should be filled in prior to any funding applications.
The proposal form is intended to ensure that proposers have the opportunity to discuss initiatives and obtain appropriate advice with the right people in the early stages of development. Early discussion ensures that the right path is taken from the outset, that key services are fully consulted, and that proposals are routed through the appropriate channels quickly.
The IPT is an important part of the University's decision making process, therefore enough information should be provided to ensure that the University can make an informed judgement on whether to pursue a proposal and before too much preliminary and possibly abortive work has been undertaken.
To ensure that appropriate advice is available in time for developers to meet bid and other deadlines, as much time as possible should be allowed for consultation. A minimum of four working weeks is recommended to allow the initial approval to be sought. It is appreciated that some funding opportunities do not provide a long lead time and such proposals will be dealt with as quickly as possible.
The Teaching and Learning Projects Operational Group (TALPOG) is responsible for the management of Initial Proposal Template. The Group consists of a range of professional support staff from Research and Enterprise Services (RES), International Office, QuILT, ISS, Library, Student Progress, Human Resources and Finance who can offer advice and guidance on a range of topics to assist in the development of your proposal.
The Initial Proposal Template can be accessed at Initial Proposal Template.
1. Should I complete an Initial Proposal Template?
If you are considering the development of the following types of activity an Initial Proposal Template should be completed:
The following types of activities would not be expected to complete an IPT where the arrangement is wholly related to:
2. How will the Initial Proposal be assessed?
Important factors in deciding whether or not to pursue an initiative will be:
Should the initial proposal be approved for further development, the above will have to be taken fully into account in the final business plan. If your bid might involve access to specialist software or information resources by external partners, please ensure that you read Access to library and ISS facilities for preparing bids.
3. Initial Proposal Template Process
Once an IPT has been received the following process is followed:
If successful the appropriate members of TALPOG and Faculty will help to support the development of the full proposal.
4. Late Submissions
Where an IPT is received less than four weeks prior to any funding deadline it may not be possible to give the proposal the appropriate consideration and approval and therefore in some cases the institution may decide that at this stage it is not possible to take the proposal forward. IPTs submitted less than one week before the deadline will not be considered.
5. Re-submission of Bids for External Funding
In the cases where an IPT has previously been submitted and approved for an external funding opportunity a TALPOG Lead Adviser will review the proposal against that previously submitted and if no major changes are identified a new IPT will not be required and the Head of Unit, Faculty and Deputy Vice-Chancellor/PVC (Learning & Teaching) will be consulted for re-confirmation of support.
If major changes to the bid are proposed, such as the addition of new partner or the development of a Newcastle award a revised IPT will be requested from the proposer.
6. Next Steps
Proposals with external funding
If approval for the IPT is successful support for the development of the bid submission will be available from appropriate members of TALPOG. Final proposals must be submitted at least one week in advance of the external funding date. The Lead Adviser for your IPT will provide you with this deadline on confirmation of approval of the IPT. The University cannot guarantee that any applications submitted after this date will be signed at institutional level by the Deputy Vice-Chancellor or Pro-Vice-Chancellor (Learning & Teaching), as appropriate.
Proposals leading to an award or credit of Newcastle University
If approval for the IPT is successful the appropriate members of TALPOG and Faculty will help to support the development of the full proposal. More information on the next steps in the process can be found in the University's policies and procedures for the approval of education partnerships: http://www.ncl.ac.uk/quilt/partnerships/collaborative.htm.
7. Useful Information