Records Management - Naming Conventions for Electronic Records
Convention 4: When including a number in a file name always give it a two-digit number, unless it is a year or another number with more than two digits.
The file directory always displays file names in alphanumeric order. To maintain the numeric order in cases where file names include numbers it is very important to include the zero for numbers 0-9. An advantage of this is that it assists us in more easily retrieving the most recent record number.
|Explanation:||The example shows the successive versions of a Freedom of Information Act policy document. By including two-digit numbers the latest version will always appear at the bottom of the list.|