Records Management - Naming Conventions for Electronic Records
Convention 7: Avoid using words like ‘draft’, ‘letter’ or 'memo' at the start of file names.
Using descriptive generic terms at the start of file names, means that all such records will appear together in the file directory. This will make it much more difficult to retrieve the records you're looking for.
|Explanation:||An electronic file directory lists files in alphanumeric
order. What this means is that all records with file names starting “Draft”
will be listed together and this will not be generally helpful when retrieving
In this example the assumption is made that it will nearly always be more useful to find the draft budget report next to the previous year’s budget, rather than next to an unrelated draft record.