Records Management - Naming Conventions for Electronic Records
Convention 11: The version number of a record should be indicated in its file name by the inclusion of the letter ‘V’ followed by the version number and, if applicable, ‘Draft’ or ‘Final’.
It is always important to differentiate between various drafts of a document by giving each draft its own number. If a version number is applicable, it should always appear in the file name of the record so that the most recent version can be readily identified.
|Explanation:||The example shows two versions of the University Business
Plan for 2004-2005, version 3 is the draft version and version 4 is the
final version. In order for the versions to be listed in numeric order,
years are given in four-digit format and the version number is given with