Records Management - Filing
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Level 1 |
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Level 3 |
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| A | Teaching | ||||||
| A.1 | Taught Course Delivery | ||||||
| A.1.1. | Class Lists | ||||||
| A.1.2. | Concessions | ||||||
| A.1.3. | Continuing Education | ||||||
| A.1.4. | Costs | ||||||
| A.1.4.1. | Program | ||||||
| A.1.4.2. | Research | ||||||
| A.1.5 | Course Handouts | ||||||
| A.1.6. | Course Organizers | ||||||
| A.1.7. | Course Templates | ||||||
| A.1.8. | Coursework Submissions | ||||||
| A.1.9. | Director of Studies | ||||||
| A.1.10. | Dissertation Policy - Honors | ||||||
| A.1.11. | E-Learning | ||||||
| A.1.12. | Enrolment | ||||||
| A.1.13. | Handbooks | ||||||
| A.1.14. | Postgraduate Tutoring | ||||||
| A.14.1 | Tutors/Demonstrators | ||||||
| A.1.15 | Prediction of Courses | ||||||
| A.1.16 | Program proposals | ||||||
| A.1.17 | Program Specifications | ||||||
| A.1.18 | Student Transfers | ||||||
| A.1.19 | Undergraduate Regulations | ||||||
| A.1.20 | Visiting Undergraduates | ||||||
| A.1.20.1 | Visiting Student Guide | ||||||
| A.2 | Taught Course Assessment | ||||||
| A.2.1. | Exam Marks | ||||||
| A.2.2. | Board of Examiners | ||||||
| A.2.3. | Class Exams | ||||||
| A.2.4. | Essays | ||||||
| A.2.5. | Exam Papers | ||||||
| A.2.6 | Exam Scripts | ||||||
| A.2.7. | Exam Timetables | ||||||
| A.2.8. | External Examiners | ||||||
| A.2.8.1. | Contracts | ||||||
| A.2.8.2. | Expenses | ||||||
| A.2.8.3 | Reports | ||||||
| A.2.9. | Internal Examiners | ||||||
| A.2.10. | Undergraduate Assessment Regulations | ||||||
| A.3 | Taught Course Evaluation & Review | ||||||
| A.3.1. | Peer Observation | ||||||
| A.3.2. | Course Evaluation Forms | ||||||
| A.3.3. | Course Monitoring Forms | ||||||
| A.3.4. | External Course Validation | ||||||
| A.3.5. | Quality Assurance | ||||||
| A.3.5.1. | Audit Files | ||||||
| A.3.5.2. | QAA Institutional Review | ||||||
| A.3.6. | Teaching Load | ||||||
| A.3.7. | Teaching Program Review | ||||||
| A.4 | Projects | ||||||
| A.4.1. | The Any Project - Project | ||||||
| A.4.1.1 | Project Funding | ||||||
| A.4.1.2. | Project Proposals | ||||||
| A.4.2. | Online Distance Learning Project | ||||||
| A.4.2.1 | Project Funding | ||||||
| A.4.2.2. | Project Proposals | ||||||
| B | Research | ||||||
| B.1 | Research Quality and Standards | ||||||
| B.1.1. | AHRB Peer Review | ||||||
| B.1.2. | Postgraduate Review | ||||||
| B.1.3. | Research Assessment Exercise (RAE) | ||||||
| B.1.3.1. | RAE 1996 | ||||||
| B.1.3.2. | RAE 2001 | ||||||
| B.1.3.3 | RAE 2008 | ||||||
| B.1.4. | Research Assessment Monitoring | ||||||
| B.2 | Research Grants | ||||||
| B.2.1. | Applications | ||||||
| B.2.1.1. | Small Project Grants | ||||||
| B.2.1.2. | Travel Grants | ||||||
| B.2.2. | Bids | ||||||
| B.2.3. | Grant Application forms | ||||||
| B.2.4. | Proposals | ||||||
| B.2.5. | Seminars | ||||||
| B.3 | Research Student Assessment | ||||||
| B.4.1. | Marks and Transcripts | ||||||
| B.4.2. | Postgraduate Regulations | ||||||
| D | Academic and Student Administration | ||||||
| D.1 | Academic Calendar | ||||||
| D.1.1. | Annual Calendars | ||||||
| D.1.1.1. | [By year] | ||||||
| D.1.2. | Calendar Entries | ||||||
| D.1.3. | Fresher's Week | ||||||
| D.1.4. | Term dates | ||||||
| D.2 | Codes of Practice, Guidelines & Regulations | ||||||
| D.2.1. | Academic Board | ||||||
| D.2.2. | Disability Business | ||||||
| D.2.2.1 | DDA (Disability Discrimination Act) | ||||||
| D.2.2.2. | Disability Policy | ||||||
| D.2.3. | Student Regulations | ||||||
| D.2.4. | Non - Assessment Guidelines - Undergraduate and Postgraduate | ||||||
| D.3 | Tuition Fees | ||||||
| D.3.1. | Student Fees and Loans | ||||||
| D.4 | Student Recruitment | ||||||
| D.4.1. | International | ||||||
| D.4.2. | Prospectus | ||||||
| D.4.3. | Student Recruitment | ||||||
| D.4.4. | Student Advertising | ||||||
| D.4.5. | Visiting Students / Exchanges | ||||||
| D.5 | Student Financial Support | ||||||
| D.5.1. | Hardship Fund (Access Bursaries Undergraduates)) | ||||||
| D.5.2. | Funded Places | ||||||
| D.5.3. | Scholarships & Fellowships | ||||||
| D.5.3.1. | Postgraduate Fellows | ||||||
| D.6 | Student Discipline | ||||||
| D.6.1. | Discipline - Procedures | ||||||
| D.6.2. | Discipline - Cases | ||||||
| D.6.2.1. | [Individual Case Name] | ||||||
| D.7 | Student Admission | ||||||
| D.7.1 | Postgraduate | ||||||
| D.7.1.1. | Post-Graduate Applications | ||||||
| D.7.2. | Undergraduate | ||||||
| D.8 | Student Matriculation | ||||||
| D.8.1 | Matriculation | ||||||
| D.9 | Student Records Administration | ||||||
| D.9.1. | First Destination Survey | ||||||
| D.9.2. | Postgraduate Student Files | ||||||
| D.9.2.1. | [Name of Student] | ||||||
| D.9.3 | Undergraduate Intake Statistics | ||||||
| D.9.4. | Staff / Student Ratios | ||||||
| D.9.5. | Student Record Systems | ||||||
| D.9.6. | Student Statistics | ||||||
| D.9.7. | Undergraduate Student Files | ||||||
| D.9.7.1 | [Name of Student] | ||||||
| D.10 | Graduations | ||||||
| D.10.1 | |||||||
| D.11 | Student Relations Management | ||||||
| D.11.1. | Student Representatives | ||||||
| D.12 | Careers | ||||||
| D.12.1. | Careers Service | ||||||
| D.13 | Awards | ||||||
| D.13.1. | Completed forms | ||||||
| D.13.2. | Information | ||||||
| D.14 | Study Abroad | ||||||
| D.14.1. | Erasmus | ||||||
| D.14.2. | Socrates | ||||||
| D.15 | Visiting Academics | ||||||
| D.15.1. | Visiting Scholars | ||||||
| D.16 | Honorary Fellows | ||||||
| D.17 | Honorary Graduands | ||||||
| D.17.1. | Honorary - approved | ||||||
| D.17.2. | Honorary Graduands | ||||||
| D.17.3. | Fellows of the University | ||||||
| E | Public Relations and Events | ||||||
| E.1 | Events Management | ||||||
| E.1.1. | Accommodation | ||||||
| E.1.2. | Catering | ||||||
| E.1.2.1. | Information | ||||||
| E.1.2.2. | Requests | ||||||
| E.1.3. | Conferences | ||||||
| E.1.4 | Lectures | ||||||
| E.1.5 | Open Days | ||||||
| E.1.6. | Seminars | ||||||
| E.1.7. | Workshops | ||||||
| E.2 | Marketing | ||||||
| F | Strategic Planning and Performance Management | ||||||
| F.1 | Strategic Planning | ||||||
| F.1.1. | Business Development | ||||||
| F.1.2. | School | ||||||
| F.1.3. | Strategic Plan | ||||||
| F.1.4. | University Business Plan | ||||||
| F.2 | Performance Management | ||||||
| F.2.1. | Annual Reports -University General | ||||||
| F.2.2. | School Review | ||||||
| F.2.3. | Transparency | ||||||
| H | Governance & Management | ||||||
| H.1 | Committees: University | ||||||
| H.1.1. | Membership & Remits (For all University Committees) | ||||||
| H.1.2. | University Teaching and Learning Committee (UTLC) | ||||||
| H.1.3. | Chaplaincy | ||||||
| H.1.4. | Health and Safety | ||||||
| H.1.5. | Research Committee | ||||||
| H.1.6. | Senate | ||||||
| H.1.7. | Council | ||||||
| H.2 | Committees: School | ||||||
| H.2.1. | Admin Meetings - Agenda & Minutes | ||||||
| H.2.2. | Chair Committees | ||||||
| H.2.3. | Higher Degrees Committee | ||||||
| H.2.4. | Planning and Resources | ||||||
| H.2.5. | Promotions | ||||||
| H.2.6. | Quality Assurance | ||||||
| H.2.7. | Research | ||||||
| H.2.8. | Ethics | ||||||
| H.2.9. | Undergraduate Studies | ||||||
| H.2.10. | Working Groups | ||||||
| H.2.10.1. | [Name of Group] | ||||||
| H.2.11. | Board of Studies | ||||||
| H.2.12. | Equipment | ||||||
| H.2.13. | Health and Safety | ||||||
| H.2.14. | Management Group (SMG) | ||||||
| H.2.15. | Membership & Remits (For all School Committees) | ||||||
| H.2.16. | Postgraduate | ||||||
| H.3 | Organizational sub-divisions | ||||||
| H.3.1. | Anything that is specific to an organizational sub-division eg an Institute | ||||||
| H.4 | School Management | ||||||
| H.4.1. | Head of School | ||||||
| H.4.1.1. | Away Days | ||||||
| H.4.1.2. | Correspondence | ||||||
| H.4.1.3. | Meetings - Agenda & Minutes | ||||||
| H.4.2. | Management Structures | ||||||
| N | Health and Safety | ||||||
| N.1 | Emergency Planning | ||||||
| N.1.1. | Fire Safety | ||||||
| N.2 | Incident Recording, Reporting & Investigation | ||||||
| N.2.1. | Accident Report Book | ||||||
| N.3 | Policy | ||||||
| N.4 | Training | ||||||
| P | Estates and Buildings | ||||||
| P.1 | Building Management | ||||||
| P.1.1. | Disabled Access | ||||||
| P.1.2. | School Open Day | ||||||
| P.1.3. | Car Parking | ||||||
| P.1.4. | Recycling | ||||||
| P.1.5. | Rooms | ||||||
| P.1.5.1 | Room Moves | ||||||
| P.1.5.2. | Room Bookings | ||||||
| P.1.6. | Space Management | ||||||
| P.1.6.1. | Space Audit | ||||||
| P.2 | Building Maintenance | ||||||
| P.2.1. | Capital Project Bids | ||||||
| P.2.2. | Fault Reports | ||||||
| P.2.3. | Major Works | ||||||
| P.2.4. | Refurbishment | ||||||
| P.2.5. | Small Capital Projects | ||||||
| P.3 | Furniture and Equipment | ||||||
| P.3.1 | Computing Hardware | ||||||
| P.3.2 | Furniture | ||||||
| P.3.2.1. | Removals | ||||||
| P.3.2.2. | Requests | ||||||
| P.3.3. | Photocopiers | ||||||
| P.3.4. | Telephones | ||||||
| R | Finance | ||||||
| R.1 | Financial Planning and Budgeting | ||||||
| R.1.1. | Allocations | ||||||
| R.1.2. | Capital Project Bids | ||||||
| R.1.3. | Commercialization income - consultancies | ||||||
| R.1.4. | Computing and Equipment | ||||||
| R.1.5. | Endowments | ||||||
| R.1.6. | Forecasts | ||||||
| R.1.7. | Salaries | ||||||
| R.1.8. | Strategic Funding | ||||||
| R.2 | Procedures | ||||||
| R.2.1. | Authorized Signatories | ||||||
| R.2.2. | Finance Manual | ||||||
| R.2.3. | Finance Payment Procedures / Forms | ||||||
| R.2.4. | Procurement | ||||||
| R.3 | Accounts | ||||||
| R.3.1. | Accounts | ||||||
| R.3.2. | Ad Hoc Payments | ||||||
| R.3.3. | Financial Reports | ||||||
| R.3.4. | Finance Correspondence | ||||||
| R.3.5. | Insurance / Inventory | ||||||
| R.3.6. | Insurance | ||||||
| R.3.7. | Inventories | ||||||
| R.3.8. | Photocopying | ||||||
| R.3.9. | Post Graduate - External Examiners' Expenses | ||||||
| R.3.10. | Scholarships / Bursaries & Awards | ||||||
| R.3.11. | Telephone Bills | ||||||
| R.3.12. | VAT | ||||||
| R.3.13. | Year End | ||||||
| S | Human Resources | ||||||
| S.1 | Training and Development | ||||||
| S.1.1 | Staff Development & Training Information | ||||||
| S.2 | Employee Contract Management | ||||||
| S.2.1 | Awards | ||||||
| S.2.2. | Holidays | ||||||
| S.2.3. | Honoraria | ||||||
| S.2.4. | Leave of Absence (including Sabbatical) | ||||||
| S.2.5. | Permits | ||||||
| S.2.5.1. | Work Permits | ||||||
| S.2.6. | Policy | ||||||
| S.2.7. | References | ||||||
| S.2.7.1 | Staff | ||||||
| S.2.7.2. | Former Staff | ||||||
| S.2.8. | Retirement | ||||||
| S.2.9. | Sickness | ||||||
| S.2.10. | Staff Personnel Files | ||||||
| S.2.10.1. | By Name (Staff) | ||||||
| S.2.10.2.. | Former Staff | ||||||
| S.2.11. | Declared - Conflicts of Interest | ||||||
| S.3 | Recruitment | ||||||
| S.3.1. | Agencies | ||||||
| S.3.2. | Application Forms | ||||||
| S.3.3. | Further Particulars | ||||||
| S.3.4. | Human Resources Information | ||||||
| S.3.4.1. | FTES | ||||||
| S.3.4.2. | Grades and Salaries | ||||||
| S.3.5. | Job Descriptions - Generic | ||||||
| S.3.6. | Job Vacancies | ||||||
| S.3.7. | Staff Recruitment | ||||||
| S.3.7.1. | Academic Staff | ||||||
| S.3.7.2. | Support Staff | ||||||
| S.4 | Remuneration & Reward | ||||||
| S.4.1. | Academic Review Board | ||||||
| S.4.2. | Incremental Review | ||||||
| S.4.3. | Re-grading | ||||||
| S.5 | Chairs | ||||||
| T | Information Management and Resources | ||||||
| T.1 | Access to Information | ||||||
| T.1.1. | Data Protection Act 1998 | ||||||
| T.1.2. | Freedom of Information Act 2000 | ||||||
| T.1.3. | Processes & Procedures | ||||||
| T.1.4. | Guidance | ||||||
| T.1.5. | DP Notification | ||||||
| T.1.6. | Publication Scheme | ||||||
| T.1.7. | Records Officer | ||||||
| T.2 | Computing | ||||||
| T.2.1 | Newcastle Information Systems Services (ISS) | ||||||
| T.2.2. | |||||||
| T.2.2.1. | Distribution Lists | ||||||
| T.2.3. | IT Security Working Group | ||||||
| T.2.4. | Software | ||||||
| T.3 | Copyright | ||||||
| T.3.1. | Guidance | ||||||
| T.3.2. | Licensing | ||||||
| T.3.3. | Policy | ||||||
| T.3.4. | Processes & Procedures | ||||||
| T.5 | Library | ||||||
| T.5.1. | School | ||||||
| T.5.2. | Strategy | ||||||
| T.5.3. | University Library | ||||||
| T.6 | Records Management (University) | ||||||
| T.6.1. | Policy | ||||||
| T.6.2. | Committees & Working Groups | ||||||
| T.6.3. | Guidance | ||||||
| T.6.4. | Procedures | ||||||
| T.7 | Records Management (School) | ||||||
| T.7.1. | Committees & Working Groups | ||||||
| T.7.2. | Guidance | ||||||
| T.7.3. | Procedures | ||||||
| T.8 | Reference Material | ||||||
| T.7.1. | Academic Affairs, Planning and Registrar's | ||||||
| T.7.2. | Chaplaincy | ||||||
| T.7.3. | Communications and Public Affairs | ||||||
| T.7.4. | Corporate Services | ||||||
| T.7.5. | Estates and Buildings | ||||||
| T.7.6. | Health Service | ||||||
| T.7.7. | Newcastle Institute for the Arts, Social Sciences and Humanities (NIASSH) | ||||||
| T.7.8. | Links/Interaction | ||||||
| T.7.9. | Maps | ||||||
| T.7.10 | Vice Chancellor | ||||||
| T.9 | Web sites | ||||||
| T.10 | External Liaison | ||||||
| AD | Risk Management | ||||||
| AD.1 | |||||||
| AB | Alumni Relations | ||||||
| AB.1 |