Records Management - University Records Retention Schedule


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Records Retention Schedule - Teaching
Ref
Description
Retention
Citation
Action
Official Copy Holder
1
TEACHING
Providing teaching to deliver the taught programmes, including both undergraduate & postgraduate programmes leading to awards
           
1.6
Teaching Quality & Standards Management
        
  Records of the development of internal quality assurance processes Current JISC guidance Archive  
  Records of the conduct & results of formal internal reviews of teaching quality, & responses to the results Curr Acad Yr +5 years JISC guidance Archive  
  Records of the conduct & results of external reviews & audits of teaching quality & Standards Curr Acad Yr +5 years JISC guidance Archive  
           
1.7
Taught Curriculum Development
        
  Records of developing the taught curriculum Superseded +10 years JISC guidance Review for Archival Value  
  Records of monitoring external developments & trends to inform the development of the taught curriculum Curr Acad Yr +5 years JISC guidance Destroy  
           
1.8
Taught Curriculum Review
        
  Records of routine & ad hoc feedback on the taught curriculum from staff, students, external examiners & others Curr Acad Yr +5 years JISC guidance Destroy  
  Records of the conduct & results of formal reviews of the taught curriculum, & the responses to the results Curr Acad Yr +10 years JISC guidance Archive  
           
1.9
Taught Programme Development
        
  Records of developing taught programmes Life of prog +10 years JISC guidance Archive  
  Records monitoring external developments & trends to inform the development of taught programmes Curr Acad Yr +1 year JISC guidance Destroy  
  Records monitoring taught programme developments in other HE institutions Curr Acad Yr +1 year JISC guidance Destroy  
           
1.10
Taught Programme Approval & Accreditation
        
  Records of obtaining approval &/or accreditation for taught programmes from professional, statutory or other accreditation bodies Life of programme +10 years Internal guidance Destroy  
           
1.11
Taught Programme Review
        
  Data on & analyses of student numbers & other taught programme statistics Curr Acad Yr +5 years Internal guidance Archive  
  Routine solicited feedback on taught programmes from staff & examiners: individual feedback Curr Acad Yr +5 years JISC guidance Destroy  
  Routine solicited feedback on taught programmes from students: individual feedback Completion of analysis of feedback JISC guidance Destroy  
  Records of (anonymised) summaries & analyses of routine solicited feedback on taught programmes from staff, examiners & students Curr Acad Yr +5 years JISC guidance Destroy  
  Reports of routine internal reviews of taught programmes Curr Acad Yr +5 years JISC guidance Archive  
  Records of the conduct & results of formal independent reviews of taught programmes, & the responses to the results Curr Acad Yr +5 years JISC guidance Archive  
           
1.12
Taught Module Development
        
  Records of developing taught modules Life of module +10 years JISC guidance Archive  
  Records of monitoring external developments & trends to inform the development of taught modules Curr Acad Yr +1 year JISC guidance Destroy  
  Records of monitoring taught module developments in other HE institutions Curr Acad Yr +1 year JISC guidance Destroy  
           
1.13
Taught Module Preparation & Delivery
        
  Records of developing taught module materials Module life +3 years Internal guidance Destroy  
  Final version of taught module materials Module life +3 years Internal guidance Archive  
  Working papers of the planning & conduct of teaching events Curr Acad Yr +1 year JISC guidance Destroy  
           
1.14
Taught Module Review
        
  Data on & analyses of students numbers & other taught module statistics Curr Acad Yr +5 years Internal guidance Archive  
  Records of routine feedback on taught modules from staff & examiners: individual feedback Curr Acad Yr +5 years JISC guidance Destroy  
  Records of routine solicited feedback on taught modules from students: individual feedback Completion of analysis of feedback JISC guidance Destroy  
  Records of (anonymised) summaries & analyses of routine solicited feedback on taught modules from staff, examiners & students Curr Acad Yr +5 years JISC guidance Destroy  
  Reports of routine internal reviews of taught modules Curr Acad Yr +5 years JISC guidance Archive  
  Records of the conduct & results of formal reviews of taught modules, & the responses to the results Curr Acad Yr +5 years JISC guidance Archive  
           
1.15
Taught Module Assessment
        
  Records of developing taught module assessments Life of module JISC guidance Archive  
  Final versions of taught module assessments Life of module JISC guidance Archive  
  Taught course students’ submitted/completed assessments Curr Acad Yr +1 year JISC guidance Destroy  
  Records of marks awarded to submitted/completed assessments, including reviews in response to notifications of mitigating circumstances & academic appeals Curr Acad Yr +6 years 1980 c.58 Destroy  
           
1.16
Taught Student Academic Support (Tutorial Support)
        
  Records of feedback on academic progress, & general academic guidance & support, given to individual taught students Completion of student’s programme +6 years 1980 c.58 Destroy