Records Management - University Records Retention Schedule


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Records Retention Schedule - Related Companies Management
Ref
Description
Retention
Citation
Action
Official Copy Holder
5
RELATED COMPANIES MANAGEMENT
Related companies are those over which Newcastle has control or exercises a substantial degree of influence. They might include: companies formed to provide commercial services; companies formed to exploit the commercial potential of research & intellectual property assets; companies formed to conduct joint ventures.

Once established, related companies are independent legal entities & therefore the management of their records is outside the scope of this schedule.
           
5.6
Related Company Proposal Development
       
  Records of developing & evaluating a proposal to form a related company where a decision is made to proceed Life of company +10 years JISC guidance Archive  
  Records of developing & evaluating a proposal to form a related company where a decision is made not to proceed Last action on proposal +5 years JISC guidance Archive  
           
5.7
Related Company Formation
       
  Records of forming a related company Life of company +10 years JISC guidance Archive  
           
5.8
Related Company Management
       
  Records of action to ensure that a related company is conducting business in line with established agreements & company law Current year +5 years JISC guidance Archive  
           
5.9
Related Company Review
       
  Records of the conduct & results of regular reviews of a related company’s performance against plans, including budgets Current year +5 years JISC guidance Destroy  
  Reports of the results of internal & external audits of a related company Current year + 5 years JISC guidance Destroy  
  Records of action taken to ensure that a related company has proper operating procedures in place, & that they are being implemented Current year +5 years JISC guidance Destroy  
  Annual report & accounts of a related company Life of company +10 years JISC guidance Archive  
           
5.10
Related Company Disposal
       
  Records of the disposal of a related company (or Newcastle’s interest in it ) by winding-up or sale Disposal +10 years JISC guidance Archive