Conditions of Use

  1. All persons making use of the Centre are required to comply with the following conditions of use. Entry to the Centre and use of its facilities is granted on condition that the following conditions shall be deemed to be incorporated into the contract of entry to the Centre, or for the use of any its facilities.
  2. Interpretation
    1. 'The Centre' shall mean and include all buildings, grounds or other facilities comprising the Centre for Physical Recreation and Sport.
    2. 'The Director' means the Director of the University's Centre and includes any employee of the University exercising the functions of the Director.
    3. 'User' means any person using any of the facilities of the Centre whether as a participant or spectator and whether or not a charge has been paid for entry to the Centre or the use of the facilities.
    4. 'The Hirer' means the persons or organisation hiring any part of the Centre or the use of the facilities.
    5. 'Booked Period' means the period or periods of any day reserved for the Hirer.
    6. 'Club' includes any group or organisation approved by the director for booking of facilities of the Centre.
    7. 'Period of Hire' means the period during which Booked Periods have been reserved for the Hirer.
    8. 'University' shall mean the University of Newcastle upon Tyne.
  3. Any person using the Centre shall:
    1. Comply with all the reasonable instructions and requests of the Director or other employee of the Centre.
    2. Refrain from any conduct which is unseemly or unsporting or which might cause annoyance or danger to other users of the Centre.
    3. Pay to the Centre on demand the amount of any damage (except damage from fair wear and tear) done or occasioned to the Centre or the fixtures, fittings, apparatus, equipment, furniture or other contents thereof, by them or by any other person participating jointly with them in the use of the facilities premises or by any person under their control; the amount of such damage shall be certified by the Director whose decision shall be final.
    4. Consume refreshments in the designated areas only.
    5. While participating in activities, wear dress appropriate to that activity as specified by the Director. Approved sports shoes with non marking soles - where appropriate. Users should not travel to the Centre in their playing shoes.
    6. Indemnify the University against all claims, demands, actions or proceedings in respect of the death of or injury of any person or damage to property belonging to any person arising out of the use by that person of the Centre otherwise than as a result of defective condition of the Centre or the equipment or the negligence of the University, its agents, officers or servants.
    7. Ensure that the part of the Centre used by that person and any equipment is left in a tidy and orderly condition by the end of the period of use.
    8. Carry out and observe all instructions relating to the use of the Centre and conduct therein which may from time to time be published by notice on the premises or otherwise.
  4. Any person using the Centre shall not: (unless expressly authorised by the Director)
    1. Bring any food or drink or any dangerous or obnoxious thing in or out of the Centre.
    2. Bring or Permit to remain in or on the Centre any dogs or other animals.
    3. Sell or attempt to sell in the Centre to other Users any goods, articles, or equipment of whatsoever kind.
    4. Put up any notices or decorations (internal or external).
    5. Take photographs at the Centre, or arrange for any filming, or televising of any activity therein.
    6. Alter or interfere with any equipment or the fittings of the Centre or the structure thereof.
    7. Smoke in any area of the Centre.
  5. Admission
    1. The Director reserves the right to refuse admission to the Centre to any person whether or not a fee has previously been paid in respect of entry and/or the use of the facilities of the Centre.
    2. The Director reserves the right to require any person to leave the Centre at any time without refunding any fee paid for entry or for the use of any facilities.
  6. Charges - The University through the Director reserves the right:
    1. To vary all charges.
    2. To vary or discontinue the availability of any or all of the facilities of the Centre.
    3. To cancel bookings of any or all of the facilities of the Centre at any time.
    4. To keep any moneys deposited for hire of equipment if this equipment is returned in unsatisfactory condition. The Directors decision on this matter shall be final.
  7. The Loss or Damage to Personal Property
    1. The University does not accept responsibility or liability for any damage to or loss of any property or articles or things whatsoever placed or left in or on the Centre or any part thereof by the User.
  8. Injury
    1. The University shall not be liable for any personal injury and/or consequential loss, including fatal injury and consequential loss sustained by any User of the Centre, however such injury or loss is sustained, except where such injury or loss is directly caused by the negligence of the University or its employees.
    2. Lack or inadequacy of supervision of the use of any equipment, amenity or facility of the Centre shall be deemed not to be negligence on the part of the University or its employees unless such supervision has previously been expressly arranged with the Director of the Centre.
  9. Breach of Condition
    1. In the event of any breach of these conditions the User may be required by the Director to leave the Centre and will forfeit the charge paid by such User for entry to or use of the Centre. Such action shall be without prejudice to any rights which the University may have against such User by virtue of these.
  10. Alterations of Conditions
    1. The University reserves the right without prior notice at any time to alter or amend the whole of any of these conditions.

Local Rules of Use

Entry Fees

It is a condition of Centre membership that members must bring with them their SMART Card incorporating their membership on each visit. Members forgetting their SMART Card will only be allowed entry upon payment of the appropriate entry fee.

Guest Fees

Sports Centre members may introduce non members as guests. The guest must pay the appropriate guest fee in operation. Guests are not entitled to use the Health & Fitness Suites, attend club sessions and/or exercise class activities. Guest fees are not an alternative to membership they are for 'bona fide' guests only.

Children

Children are excluded at all times from the Centre unless participating or officiating in a scheduled competitive fixture involving a representative University team or in a special booking that has been authorised in advance.

Children are defined as being under 16 years of age.

Fraudulent Use

SMART Cards are not transferable. You must have the required level of membership to access the relevant activity area. Fraudulent use of SMART Cards and/or unauthorised access to an activity area will incur a fine and suspension of membership. The person whose SMART Card is fraudulently used is liable for any fines incurred.

Closing Time

Last admission to activity areas is 30 minutes before the Centre's stated closing time.

Court Reservations & Equipment

The set up and take down of equipment associated with a booking will take place within that bookings 'letting' period. Any bookings not taken up by 10 minutes past the allotted start time may be reallocated.

Hire of Equipment

Customers wishing to hire equipment must pay the appropriate hire charge and leave their SMART Card as a deposit. In the case of breakage, your SMART Card will be returned to you but your Sports Centre membership will be suspended until you pay the relevant replacement fee.

Mobile Telephones

Mobile Telephones are NOT allowed to be used in the Changing or Activity Areas. All mobiles must be switched off before entering these areas. You may be asked to leave the facilities and suspension of membership may follow if you use a mobile in these areas.

Food & Drink Policy

Members are reminded that conditions of use (4a) do not allow food and drink to be brought into the Centre.

This regulation does not apply to any fluids that you may wish to use for fluid replacement during or after exercise. These are permitted into the Centre in dedicated sports bottles. Water is available in the Fitness Suite and in all the changing areas.

Compliments, Complaints, Concerns

Please use the feedback form available on our website.

Lockers

Lockers are for use by Sport Centre members who are using the facilities. LOCKERS ARE SECURED BY A PADLOCK. MEMBERS CAN EITHER BRING THEIR OWN PADLOCK OR PURCHASE ONE FROM RECEPTION. Lockers must not be occupied overnight. Any lockers occupied at the close of business will have their padlocks physically removed (bolt cropped) and their contents emptied, unless you hire a locker. Lockers can be hired for 3, 6, 12 months with hire charges of £16, £26.50 and £42 respectively.  These rental lockers are specifically allocated and available on a first come first served basis.

Cardio Theatre

The CV equipment within the Lower Fitness Suite (56 pieces) has cardio theatre attached. In order to use this equipment you will need to BRING IN YOU OWN HEADPHONES.

Facility Restrictions

The Centre hosts University exams at the end of Semesters 1 and 2 as well as other non timetabled events. During these periods some of the Centre's facilities may not be available for use. There are also a number of Athletic Union Club block bookings in the facilities during terms 1 and 2. Further details can be found on the timetables displayed on our website and around the Centre.

Fire Evacuation Procedure

The fire alarm is a continuous bell and, if activated, all users are required to immediately leave the building via the nearest emergency exit. Users should then congregate at the designated fire assembly point which is located to the west of the main entrance to the building at the end of the ramp leading to the boiler house/squash courts.

Membership Information

Prices and Expiry Dates:

  • Student Membership can be purchased commencing September 2011 and will expire 22 September 2012.
  • Staff Memberships will expire one year from the date of purchase.
  • The prices are valid until 31 July 2012.

Cooling Off Period: Refunds less £20 administration fee will only be given up to 14 days after taking out membership.  Refunds can only be given once within the membership year.

Data Protection Act: Your data will be processed in accordance with the provisions of the Data Protection Act 1998 and the provisions of the University’s Data Protection Policy.  Data will only be disclosed to University Staff that have a need to know and for the purposes stated below.  The Centre for Physical Recreation and Sport uses your personal data in order to conduct certain parts of its business, for example maintaining your Sports Centre membership, communication with you as a Sports Centre member, monitoring Health and Safety issues.  Your data will not be retained once you have ceased to be a Sports Centre member.