The University is required to make regular returns to the Student Loans Company on all undergraduate students receiving support from the government.
Reports often have to be made to other sponsors as well. The formal reporting in these cases is the responsibility of Student Progress / Graduate Schools or Medical School or School of Dentistry Offices, but tutors will be consulted occasionally if there are particular student queries. It is very important that tutors inform the University’s administrative offices of any matters affecting the progress of their tutees at this time (for example, an unexpected year out or a decision to change their programme of study – see www.ncl.ac.uk/students/progress/records/circumstances.htm ).
It is also important that no correspondence is conducted with either the Student Loans Company or Local Education Authorities without consultation with Student Progress or relevant office since it might prejudice a student’s entitlement to support if the wrong messages are sent.
Students often cite their tutors as referees in applications for employment or for postgraduate study, but requests for references are frequently received by Student Progress or Medical School or School of Dentistry Offices from prospective employers or from colleges or universities seeking transcripts. In such cases, advice is sought from tutors by the administrative offices and it is important that requests for such assistance are dealt with promptly.
If a tutor is likely to be away for any lengthy periods, particularly in term time, it is important that arrangements are made for such correspondence to be attended to.