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Frequently Asked Questions for Postgraduate Applicants

What supporting documentation should I send with my application?

How do I attach documents to my application?

How do I submit my application?

When do you contact my referees?

When will I receive my Offer letter?

How do I reply to my offer?

When should I reply to my offer by?

What should I submit to meet the conditions of my offer?

When should I send in my documents?

How should I send my documents?

Have you received my documents?

Why do I need to take an English test?

Do I need to take the IELTS for UKVI test?

I have studied in the UK, why do I need an IELTS score?

Can I do the Pre-sessional English Language course instead?

How can I apply for a Pre-sessional English Language course?

Can I do a Pre-sessional course at another university?

Do I need to apply for Academic Technology Approval Scheme (ATAS) clearance?

What scholarships and funding opportunities are available?

How do I arrange Accommodation in Newcastle?

When should I pay my deposit by?

Can I pay my deposit by Credit Card?

What other alternative ways of paying my deposit are there?

How do I know if you've received my deposit?

Can I pay my fees in advance?

How do I know if you've received my advanced fees payment?

Can I arrive late and start my course after the date stated in my Offer letter?

When will I receive information about registering for my course?

Are there any orientation events for International students?

How can I get help with my application portal access?

 

What supporting documentation should I send with my application?

The main documents the University requires for postgraduate programmes are as follows:

  • A transcript of your degree studies. This is an academic record of the subjects you’ve studied and the grades/marks achieved.  If you are still studying you should provide a current transcript of your degree studies to date.
  • Certificates to confirm your degree or highest qualification
  • Evidence of your English ability
  • Copy of your passport
  • Curriculum Vitae
  • A research proposal for research programmes

Any transcripts of marks or certified documents should be translated into English

We do not need you to send any pre-University qualification documentation or non-academic certificates of achievement.

How do I attach documents to my application?

  • To attach document(s) to your application, scroll down any page of the application form to the ‘Attaching files’ section.
  • Click on [Browse] to find and select your document
  • Click ‘open’ to upload your document
  • Select the document type from the dropdown list to show what the document is
  • Click [Attach] 

How do I submit my application?  

Before you can submit your application you must attach a copy of your degree transcript. If you are still studying you should provide a current transcript of your degree studies to date.  When you attach this document you must select the document type 'Transcript'

When you are ready to submit your application go to the Status tab (on the far left of your application) and click [Submit]

When do you contact my referees?

We will contact your referees to request references, we will normally do this at the same time as sending the conditional offer.   If you already have a reference from your referee(s) you can attach it in your applicant portal.  The reference must be signed by your referee, dated and on official letter head.  Where you have attached the reference we may also contact your referees for their confirmation.

When will I receive my Offer letter?

You will receive an email confirmation of an offer from the University as soon as a decision has been made, usually within 15 days for taught programmes and 20 days for research programmes of receipt of your application. If you require a hard copy of this letter posted to you please contact the Postgraduate Admissions team via our email pgadmissions@ncl.ac.uk.

How do I reply to my offer ?

To reply to your offer login to your Applicant Portal. You will need your username and password. Your username is in the email sent to you with your offer. If you need to reset your password, click on ‘Having trouble logging in?’ on the Applicant Portal login page.

When should I reply to my offer by?

If there is a deadline for accepting your offer, it will be in your offer letter. Most of our programmes do not have a deadline.

You can accept your offer as soon as you decide to study at Newcastle University. You can accept before meeting your offer conditions and applying for funding for your course.  Once you accept your offer, we’ll assume that you’re coming to study at Newcastle. We will send further information so you can start making arrangements.

You should note that we will send you a Confirmation of a Place (COP) document once you have met your conditions, and accepted the offer.  For international students this will not be until the deposit or proof of sponsorship has been received by the University.   You will find it easier to obtain a visa and accommodation if you do this before July. 

What should I submit to meet the conditions of my offer?

As requested in your offer letter, you should attach documents to your applicant portal to show evidence that you have met the conditions of your offer. For example, evidence that you have successfully completed your Bachelor degree and the score or grade you achieved. If you are still studying for your degree, you should send information to us as soon as it is available. Originals or stamped copies are acceptable, translations should also be certified. We can accept photocopies of IELTS, TOEFL IBT and Pearson PTE score report forms as we can verify these online. Documents you have translated yourself are not acceptable. Documents can be attached at any time via the application portal (quickest method) or submitted by email to pgadmissions@ncl.ac.uk .

When should I send in my documents?

As soon as they are available. Only when we have received your documents can we make your offer Unconditional. For international students, we will not be able to issue your Confirmation of Place Letter (COP) or CAS for your visa application until you have also paid your deposit or submitted proof of sponsorship.

How should I send my documents?

You should attach your supporting documents to your Applicant Portal.  If your supporting documents are not in English, you must provide certified English language translations.

Have you received my documents?

If you email us your documents, you will be able to see them attached to your application via you applicant portal. Documents will be attached to your application within a few days of receipt at the University.We can consider your documents more quickly if you attach them in your Applicant Portal.

You can login to your Applicant Portal to check on progress at any time.  We check your documents as we receive them. As you meet each condition, you will receive an email confirmation and the list of conditions in your Applicant Portal is updated to reflect this.  

Why do I need to take an English test?

It is a University requirement that English ability is checked at admission. An adequate level of English is needed in order to succeed on your chosen programme of study and also for International students to meet the UKVI’s Tier 4 Student Visa requirements. English Language ability is usually evidenced via an IELTS, TOEFL IBT, Pearson PTE score or equivalent. Further information is available on our English Language Requirements website.

Do I need to take the IELTS for UKVI test?

The UK government allows universities to accept non-SELT qualifications as evidence of English language proficiency for applicants that need a Tier 4 student visa. Newcastle University is able to accept all the qualifications listed on our English language requirements webpages, including IELTS (Academic) qualifications, for direct entry to our postgraduate programmes. 

If you are planning to take the 10 week pre-sessional English course and meet one or both of the following criteria then you should take the IELTS for UKVI test:

  • You expect to score less than 5.5 in one or more of your sub-skills
  • You will not have met all the other conditions (excluding the English language condition) of your postgraduate offer before to need to make your visa application for the pre-sessional programme.

I have studied in the UK, why do I need an IELTS score?

If you have completed two full academic years of degree level or 12 months of Masters study in the UK within the last 3 years you would not normally be required to take an IELTS test. However, if your study has been less than two years for degree level or 12 months for masters, or was completed more than 3 years ago then we would normally ask for an English language test certificate to clarify your Language ability.

Can I do the Pre-sessional English Language course instead?

Pre-sessional English Language courses require applicants to have reached a certain standard of English before commencing the programme, therefore you would still need to sit an IELTS test prior to study at INTO Newcastle University. The Pre-sessional English Language programme is 10 or 6 weeks duration, and successful completion involves regular attendance and improvement. Further information, including entry requirements is available on the INTO Newcastle University website.  Or you can contact the INTO Newcastle language center for further information:

Telephone: +44 (0) 191 2087535, Fax: +44 (0) 191 2085239, email: INTO@newcastle.ac.uk

How can I apply for a Pre-sessional English Language course?

Pre-sessional English Language courses can be applied for online by completing the INTO application form.     

Can I do a Pre-sessional course at another university?

If you study English language at another University you would still be required to provide an IELTS or equivalent certificate as evidence of your English Language ability.

Do I need to apply for Academic Technology Approval Scheme (ATAS) clearance?

Please refer to your offer letter. If you are required to apply for ATAS clearance this will be clearly stated in the second paragraph of your offer letter. You will also be sent a separate email providing details on how to apply for ATAS clearance.  Please note you should not apply for ATAS earlier than 6 months before the start of your programme.

What scholarships and funding opportunities are available?

For Information about scholarships and funding opportunities read our postgraduate funding pages and search our funding database, which we update weekly. These give information about our major funding schemes, tuition fee discounts and tools to help you plan your finances.

How do I arrange Accommodation in Newcastle?

Information about accommodation is available on our website at: http://www.ncl.ac.uk/postgraduate/life/accommodation/ and you can submit your application online at: https://accommodation.ncl.ac.uk/apply/

When should I pay my deposit by?

If you need a Tier 4 student visa to study in the UK, you will need to pay a minimum of £1,500 tuition fee deposit.  You should pay your deposit as soon as you accept your unconditional offer.  This demonstrates your commitment to Newcastle University and allows us to send you a CAS statement for your visa.  Most applicants would be expected to have paid the deposit by July, prior to beginning their programme in September. The deposit is non-refundable but will be deducted from your tuition fees.

For certain programmes, you will need to pay a deposit to secure your place.  If this applies to you, it will be a condition of your offer.  The deposit amount and deadline for payment will be in the ‘Terms and Conditions of Offer’ section of your offer letter.

If you’re studying an English language course at INTO Newcastle University, you will not need to pay a deposit.  

If you’re being sponsored, upload your formal sponsorship letter to the Applicant Portal as soon as it’s available.  You don’t need to pay a deposit if you’re able to provide proof of sponsorship. 

Can I pay my deposit by credit card?

Yes, it is preferable if you pay your deposit on-line via your applicant portal

Please note that UK/EU students are not currently able to pay fees via the portal and should pay by the alternative ways detailed below.

What other alternative ways of paying the deposit are there?

  • By Electronic Bank transfer using Western Union Business Solutions which have partnered up with Newcastle University to provide a low cost method of paying your fees in your local currency. This helps eliminate problems caused by fluctuating exchange rates and expensive unforeseen bank charges ensuring the Newcastle University received 100% of your payment and that your enrolment will be processed quickly.
  • By sending a cheque made payable to Newcastle University. Send your cheque to the Tuition Fees Section, Finance Office, Newcastle University, King's Gate, Newcastle upon Tyne, NE1 7RU, United Kingdom. Make sure that you enclose the payment letter provided at the end of your offer and your name and applicant number on the back of the cheque.

If you choose to use a different payment method you made need our full bank details which are

Bank Address: 49-51 Northumberland Street, Newcastle Upon Tyne, NE1 7AF

Name of Account: University of Newcastle upon Tyne

Sort Code: 20-59-42

Swift Code: BARCGB22 20-59-42

Sterling Account: (GBP) 20177776

IBAN: GB57 BARC2059 4220 1777 76

Contact tuition-fees@ncl.ac.uk if you have any problems paying your deposit.

How do I know if you’ve received my deposit?

If you have sent a cheque, it will be processed on receipt. Your bank should be able to tell you when it has been processed. If you send an electronic bank transfer, it will take at least 5 working days to reach us. We will process it within 24 hours of receipt at the University. If you are concerned, you should contact the Finance Office at tuition-fees@ncl.ac.uk, always ensure that your full name, course and application number are quoted in any correspondence to the Finance Office, Kings Gate, Newcastle upon Tyne, NE1 7RU, Tel +44 (0)191 208 5520.

Can I pay my fees in advance?

Yes, you can do this by electronic transfer or via the University’s on-line web page. Please see above information needed to pay by electronic transfer. You should note that payment of fees in advance does not secure your place if you have not met all of your conditions. You must meet your conditions in order to register for the programme. Tuition fees paid in advance can be refunded if you do not register.

How do I know if you’ve received my advanced fees payment?

If you send it by electronic transfer, it will take at least 5 working days to reach us. We will process it within 24 hours of receipt. If you are concerned, you should contact the Finance Office as above.

Can I arrive late and start my course after the date stated in my offer letter?

You are required to be in attendance on your programme for the first day of teaching, which is usually one week after the official start of term and follows the Induction week. If you are concerned that your travel arrangement will not enable you to attend on this date you will need to seek permission via the pgadmissions@ncl.ac.uk email.

When will I receive information about registering for my course?

You will receive registration instructions by email, usually in August and once you have accepted the offer of a place and met all the conditions of your offer. International students will also not receive registration instructions until they have either paid their deposit or submitted proof of sponsorship.

Are there any orientation events for international students?

Our International Welcome takes place during the main Arrival, Welcome and Registration period. International Welcome is a programme of events provided especially for new international students to help them settle in to their new life at Newcastle University.

Our International Welcome Programme includes: a free ‘Meet & Greet’ Service from Newcastle International Airport; a schedule of information sessions designed to inform students about the practicalities of being a new student at Newcastle University; and a programme of social activities.

How can I get help with my application portal access?

Help can be obtained by contacting support staff by emailing it.servicedesk@ncl.ac.uk