Frequently Asked Questions for Postgraduate Applicants

What supporting documentation should I send with my application?

The main documents the University requires for postgraduate programmes are as follows:

  • Certificates to confirm your degree or highest qualification
  • Evidence of your English ability
  • Copy of your passport
  • Curriculum Vitae
  • A research proposal for research programmes

Any transcripts of marks or certified documents should be translated into English

We do not need you to send any pre-University qualification documentation, non-translated documents of non-academic certificates of achievement.

When should I reply to my offer by?

There is no specific deadline for replying to your offer.  It is in your interests to reply as soon as possible to book your place on your chosen programme of study.  You should note that we will send you a Confirmation of a Place (COP) document once you have met your conditions, accepted the offer.  For international students this will not be until the deposit or proof of sponsorship has been received by the University.   You will find it easier to obtain a visa and accommodation if you do this before July. 

Can I pay my deposit by credit card?

Yes, it is preferable if you pay your deposit on-line via your applicant portal

What other alternative ways of paying the deposit are there?

  • By Electronic Bank transfer using Western Union Business Solutions which have partnered up with Newcastle University to provide a low cost method of paying your fees in your local currency. This helps eliminate problems caused by fluctuating exchange rates and expensive unforeseen bank charges ensuring the Newcastle University received 100% of your payment and that your enrolment will be processed quickly.
  • By sending a cheque made payable to Newcastle University. Send your cheque to the Tuition Fees Section, Finance Office, Newcastle University, King's Gate, Newcastle upon Tyne, NE1 7RU, United Kingdom. Make sure that you enclose the payment letter provided at the end of your offer and your name and applicant number on the back of the cheque.

If you choose to use a different payment method you made need our full bank details which are

Bank Address: Percy Street, Newcastle upon Tyne NE1 4QL

Name of Account: University of Newcastle upon Tyne

Sort Code: 20-59-42

Swift Code: BARCGB22 20-59-42

Sterling Account: (GBP) 20177776

IBAN: GB57 BARC2059 4220 1777 76


When should I pay my deposit by?

You should try to pay your deposit as soon as possible.  Most applicants would be expected to have paid the deposit by July, prior to beginning their programme in September.  These are non-refundable deposits and it is preferable if you have met all your conditions before making your payment to secure your place on the programme.

How do I know if you’ve received my deposit?

If you have sent a cheque, it will be processed on receipt.  Your bank should be able to tell you when it has been processed.  If you send an electronic bank  transfer, it will take at least 5 working days to reach us.  We will process it within 24 hours of receipt at the University.  If you are concerned, you should contact the Finance Office at, always ensure that your full name, course and application number are quoted in any correspondence to the Finance Office, Kings Gate, Newcastle upon Tyne, NE1 7RU, Tel +44 (0)191 208 5520.

Can I pay my fees in advance?

Yes, you can do this by electronic transfer or via the University’s on-line web page.  Please see above information needed to pay by electronic transfer.  You should note that payment of fees in advance does not secure your place if you have not met all of your conditions.  You must meet your conditions in order to register for the programme.  Tuition fees paid in advance can be refunded if you do not register

How do I know if you’ve received my advanced fees payment?

If you send it by electronic transfer, it will take at least 5 working days to reach us.  We will process it within 24 hours of receipt.  If you are concerned, you should contact the Finance Office as above.

What should I submit to meet the conditions of my offer?

As requested in your offer letter, you should submit documents to Postgraduate Admissions to show evidence that you have met the conditions of your offer.  For example, you should send in evidence that you have successfully completed your Bachelor degree and the score or grade you achieved.  If you are still studying for your degree, you should send information to us as soon as it is available.  Originals or stamped copies are acceptable, translations should also be certified.  We can accept photocopies of IELTS and Pearson PTE score report forms as we can verify these online.  Documents you have translated yourself are not acceptable. Documents can be attached at any time via the application portal (quickest method) or submitted by email to .

When should I send in my documents?

As soon as they are available.  Only when we have received your documents can we set your status to Unconditional.  For international students, we will not be able to issue your Confirmation of Place Letter (COP) or CAS for your visa application until you have also paid your deposit or submitted proof of sponsorship. 

When will I receive my Offer letter?

You will receive an email confirmation of an offer from the University as soon as a decision has been made, usually within 20 days of receipt of your application.  If you require a hard copy of this letter posted to you please contact the Postgraduate Admissions team via our email

Have you received my documents?

If we have received your submitted documents, you should be able to see them attached to your application via you applicant portal.  Documents will be attached to your application within a few days of receipt at the University. 

You will already have received an email confirming your login and password for the portal with your original application confirmation.

How can I get help with my application portal access?

Help can be obtained by contacting support staff by emailing

How do I arrange Accommodation in Newcastle?

Information about accommodation is available on our website at: and you can submit your application online at:

Why do I need to take an English test?

It is a University requirement that English ability is checked at admission.  An adequate level of English is needed in order to succeed on your chosen programme of study and also for International students to meet the UK Border Agency Tier 4 Student Visa requirements.  English Language ability is usually evidenced via an IELTS, Pearson PTE score or equivalent.  Further information is available at the following website:

I have studied in the UK, why do I need an IELTS score?

If you have completed two full academic years of degree level study in the UK within the last 12 months you would not normally be required to take an IELTS test.  However, if your study has been less than two years, or was completed more than 12 months ago then we would normally ask for an English language test certificate  to clarify your Language ability.

Can I do the Pre-sessional English Language course instead?

Pre-sessional English Language courses require applicants to have reached a standard of at least IELTS 5.5 – 6.0 or equivalent before commencing the programme, therefore you would still need to sit an IELTS test prior to study at INTO Newcastle University.  The Pre-sessional English Language programme is 10 or 6 weeks duration, and successful completion involves regular attendance and improvement.  Further information is available on the INTO Newcastle University website at:

How can I apply for a Pre-sessional English Language course?

Pre-sessional English Language courses can be applied for online via the following website

For enquiries about English Language Courses contact:

Can I do a Pre-sessional course at another university?

If you study English language at another University you would still be required to provide an IELTS or equivalent certificate as evidence of your English Language ability.

Do I need to apply for Academic Technology Approval Scheme (ATAS) clearance?

Please refer to your offer letter.  If you are required to apply for ATAS clearance this will be clearly stated in the second paragraph of your offer letter.  You will also have been sent a separate email providing details on how to apply for ATAS clearance. 

Can I arrive late and start my course after the date stated in my offer letter?

You are required to be in attendance on your programme for the first day of teaching, which is usually one week after the official start of term and follows the Induction week.  If you are concerned that your travel arrangement will not enable you to attend on this date you will need to seek permission via the email.

When will I receive information about registering for my course?

You will receive registration instructions by email, usually in August and once you have accepted the offer of a place and met all the conditions of your offer.  International students will also not receive registration instructions until they have either paid their deposit or submitted proof of sponsorship.

Are there any orientation events for international students?

Our International Welcome takes place during the main Arrival, Welcome and Registration period. International Welcome is a programme of events provided especially for new international students to help them settle in to their new life at Newcastle University.

Our International Welcome Programme includes: a free ‘Meet & Greet’ Service from Newcastle International Airport; a schedule of information sessions designed to inform students about the practicalities of being a new student at Newcastle University; and a programme of social activities.