Research Degree Examination Procedures and Forms

Please consult the examination conventions in the University Regulations.

What to do when the research degree nears completion

Approximately three months prior to the completion of the thesis the candidate needs to submit a form for the Approval of Title and Nomination of Examiners (PDF: 45KB) to their supervisor. The supervisor will also use this form to begin the process of appointment of the examiners, both internal and external. It should be noted that a CV will be required for nomination of an external examiner.

Guidelines for the Submission and Format of Thesis

Students are advised to ensure that their University debts are cleared in advance of submitting their thesis as examiners will not be appointed whilst tuition fees are outstanding.

Submission of thesis

Students should submit two soft bound copies of the thesis along with a completed Research Degree Examination Entry form (Word doc: 283KB). This form has a declaration from the candidate regarding their work and will be used to check that all their financial obligations to the University have been met.

Submission for Faculty of Humanities and Social Sciences and Faculty of Science, Agriculture and Engineering is via the Level 2 Student Helpdesk in King's Gate Building. Submission for Faculty of Medical Science is at the Graduate School Office, The Medical School.

Examination of thesis

Once the soft bound theses have been received they will be forwarded to the appointed examiners with copies of regulations and forms for their reports.  It is the academic supervisor who will arrange the viva date, in consultation with the examiners and candidate. Preliminary report forms should be completed and returned by the examiners approximately 2 weeks prior to the date of the viva. Once the viva has taken place the examiners complete a joint report form, detailing the outcome and recommendations of the examination. The documents required by the examiners are:

Outcome of examination

The graduate school will inform the candidate of the result of the examination, and give details of any revisions that may be required along with the deadline for any resubmission. Once the candidate has been informed in writing by the Graduate School Administrator that the examiners have agreed that all the conditions for the award have been met, they will be asked to submit one or two hard bound copies of the completed thesis, and are also encouraged to deposit an electronic version as well. The correspondence from the Graduate School Administrator will advise whether your School requires one or two hard bound copies of the completed thesis. The candidate will also need to complete a Library form at this time. When the Hardbound copies of the thesis and the Library form have been submitted the formal passlist for the award will be produced.

Congregation

When passlists have been produced, candidates will be invited to apply to attend at the next available congregation ceremony. Congregations are held in July and December each year. Students need to apply to be included in a particular ceremony.  For further information on any aspect of Congregations, please refer to the Congregations website or contact the Congregations Administrator, telephone: 0191 222 6225.

Contact details

Research Student Support Team (HaSS)

Student Progress Service
Level 2 King's Gate Building
Newcastle University
Newcastle upon Tyne
NE1 7RU
United Kingdom
Email: hss.gradschool@ncl.ac.uk
Telephone: +44 (0)191 222 3855

Medical Sciences

The Medical School
Newcastle University
Framlington Place
Newcastle upon Tyne
NE2 4HH
United Kingdom
Email: medpg-enquiries@ncl.ac.uk
Telephone: +44 (0) 191 222 7002

Research Student Support Team (SAgE)

Student Progress Service
Level 2 King's Gate Building
Newcastle University
Newcastle upon Tyne
NE1 7RU
United Kingdom
Email: sage.gradschool@ncl.ac.uk
Telephone: +44 (0) 191 222 8713