Extension

Applying to Extend your Thesis Submission Deadline

You should complete this application if:

  • You have completed the maximum period of candidature for your degree programme but require additional time in which to complete and submit your thesis for examination. Or, you are currently under examination, but require additional time in which to complete and submit your revisions.

By “maximum period of candidature” we mean:

3 years plus an additional 12 months “pending submission” for full-time doctorate students.

6 years plus an additional 12 months “pending submission” for part-time doctorate students.

4 years plus an additional 12 months “pending submission” for combined doctorate students.

1 year plus an additional 12 months “pending submission” for full-time MPhil students.

2 years plus an additional 12 months “pending submission” for part-time MPhil students.

(Excluding any periods of interruption.)

Your thesis submission deadline may have been revised as a result of, for example, a previous interruption or a transfer of candidature. In which case, you would have received an email from the RSST or MSGS confirming your new deadline.

Research students taking Integrated PhD and Professional Doctorate programmes, such as the Doctorate in Education, may have a length of candidature different to those stated above. You should consult the appropriate Programme Regulations for clarification.

It is your responsibility to make yourself aware of your minimum/maximum period of candidature and your latest thesis submission date, and devise a plan for completion by that date. If you are unsure of the date, please contact the RSST or MSGS for clarification.

Your application will be considered only if:

  • You have submitted your extension while still within your maximum period of candidature.
  • You have clearly stated a proposed new deadline of not more than 12 months in the future, (6 months for students in the Faculty of Science, Agriculture and Engineering).
  • You have provided as full an explanation as possible of the reasons for your request, have been specific about the problem, and precise about how your studies have been or will be affected.
  • You have provided a plan illustrating how you intend to complete the thesis by the proposed new deadline. Please note, your application will not be considered if you have not included your plan.
  • Your have provided a copy of your most recent Annual Progress Review panel report. Please note, your application will not be considered if you have not included your APR report.
  • You have provided evidence in support of your request, such as a letter from your GP, consultant or employer. Please note that applications submitted without any evidence are unlikely to be successful.
  • Your supervisor(s) have confirmed their support of your application and have stated if, in their view, your progress and attendance at supervisory meetings, research training, fieldwork and in the laboratory (if relevant) is satisfactory and that you should be permitted to continue.
  • Your Head of School/Institute or Nominee has confirmed their support of your application.

You should note:

  • If you are currently in the UK as the holder of a visa (in any category) please be aware that it may not be possible for the University to support an extension to your visa as a result of the extension to your thesis submission deadline.
  • Students granted extensions of time will be required to register as “extended submission” candidates and pay tuition fees as stipulated in the University’s fee schedule. The current fee is £2,300. For any length of extension, the Tuition Fees Team will require you to pay at least half of the fee in order to continue your registration. You may be eligible to apply for a partial refund depending on the length of the extension granted. Please note, as a minimum, you will ultimately pay no less than one third of the extended submission fee.
  • Extensions of more than 12 months (6 months for students in the Faculty of Science, Agriculture and Engineering) will not be considered.
  • If you are in receipt of a studentship (other than from Newcastle University or a UK Research Council such as the ESRC or AHRC), it is your responsibility to notify your sponsor of your extension to your deadline.
  • If you are in receipt of a studentship from a UK Research Council, such as the ESRC or AHRC, you must ensure that your extension complies with the terms and conditions of your studentship. Before submitting your application, please inform the RSST or MSGS  Graduate School Administrator of your intentions and they will advise you.
  • Your access to University facilities such as IT clusters and the Library will continue as normal during the extension period.

Please click here for a copy of the Extension Application Form. (PDF: 191kb)