Official Verification Documents

We offer a range of verification documents that can be ordered through the Newcastle University WebStore, but, if you graduated after July 2007 you should access some of these documents through S3P - the Student Self Service Portal free of charge. (Documents available via S3P are marked *). Any enquiries relating to S3P (forgotten password/error messages) should be directed to the IT Service Desk.

Documents available:

  • Certification of Registration*
  • Introduction Letter for UK Banks
  • Transcripts*
  • Statement of Qualifications
  • Higher Education Achievement Reports (HEAR)
  • Proof of degrees and replacement certificates
  • Council Tax Certificate*

Certification of Registration*

A letter containing student name and number, programme name and duration and the dates of registration.

Manual Certification of Registration (current registered students only)

This is for Schengen supporting documentation when travelling to: Italy, Switzerland, Austria, Poland, France, Spain, Denmark, Greece, Sweden and the Netherlands.

Please ensure you meet the specific embassy requirements for a Schengen visa before requesting and paying for this document.

For all other destinations please refer to S3P.

Introduction Letter for UK Banks

For international students only. A letter confirming student address in the UK and correspsondence address in home country as well as course details to use when opening a UK bank account.

Transcripts*

A comprehensive list of modules taken and marks achieved.

  • Students who graduated after 2007 can produce their transcripts via S3P
  • Graduation post 2003 transcript request via WebStore
  • Graduation pre 2003 transcript request via WebStore

Statement of Qualifications

A letter containing confirmation of qualification obtained and year of graduation.

  • Graduates can request a statement of qualifications via WebStore

Higher Education Achievement Report (HEAR)

This Report provides a detailed record of programme outcomes and achievements. These are available to all Undergraduate students who graduated from 2012 onwards (except for Undergraduate programmes in the School of Medical Education or School of Dental Sciences). They are also available to all Postgraduate Taught students who graduated from October 2015 onwards.

When issued at congregation or provided by an order from WebStore, this will be printed on security paper.

Proof of degrees and replacement certificates

If you need evidence or confirmation of a degree or certificate/diploma, we can provide duplicate parchments or certify copies of your parchment. ("Parchment" is the word which the University uses to mean your award certificate.)

Duplicate parchment (certificate)

If your parchment has been lost or destroyed, you can order a duplicate copy. A duplicate parchment looks like an original, but carries the words 'Duplicate Issued' and the date on the reverse. Only one copy of your parchment may be in existence at any one time. Please double-check that you no longer have your original parchment, as when a Duplicate Parchment is issued, your original parchment becomes void. The duplicate parchment will be printed on security paper.

Graduates still in possession of their original parchment should request Certified Copies of their Parchment instead (see below).

Certified copies of your parchment (certificate)

This is a photocopy of your parchment, which the University will authenticate as a true copy of the original document. For security reasons we do not keep electronic or hard copies of parchments on file, so if you wish to order this document you must provide us with a scan or photocopy of your original parchment.

Requests from prospective employers

Our estimated turnaround time can range between 5 - 15 working days after receipt of a signed data release form where applicable.

Verification of study requests

Student Services can verify qualifications and dates of study, please note we may require a signed data release document bearing the signature of the student concerned. Please send requests for verification of study to student.services@ncl.ac.uk.

Character reference requests

Character reference requests should be directed to individual schools/personal tutors - these can't be produced by Student Services.

Council Tax Certificate*

A letter confirming course name and dates of registration to use when applying for council tax exemption.

Current full time students can produce a Council Tax Exemption form via S3P