Attendance Confirmation and ID Checking
To complete the registration process you MUST scan your smart card at a venue on campus if you are a returning UK/EU undergraduate student.
This is to confirm that you have attended the campus. You should do this after you have completed all of the other steps on the portal and pressed the Register button to submit your details.
Scanning station venues
- King’s Gate Student Services
- Walton Library (located by the photocopiers)
- Tyne Cluster (Robinson Library)
- Old Library Building Cluster (OLUA)
- Medical School Undergraduate Office
- Dental School Office
Please Note: If you are scanning your smartcard in one of our libraries please ensure you use one of the Attendance Confirmation Scanning Stations. Swiping your card at the entrance gates does not confirm your attendance.
Release of your student loan
If you have applied for a student loan, scanning your smart card will send a message to the Student Loan Company that you are in attendance – and this will trigger the release of your student loan. If you scan your card after the first day of term for your programme, you will usually receive the money into your bank account within four working days, however, please note that loans will only be released if you have already been fully assessed by the Student Loan Company and received documentation from them confirming this. Scanning your smartcard before the start of term will confirm your attendance however the Student Loan Company will not release loans before the first day of term for your programme.
The smart card scanning process is very quick - it takes only a few seconds. Present your smart card to the reader and press OK.
Students on placements
If you are due to be away from the University on an industrial or study abroad placement as an official part of your degree programme you do not need to scan your card to confirm attendance. Providing your Local Education Authority is aware that you are on a placement and have informed the Student Loan Company your student loan will be paid automatically at the start of the academic year.
ID Checking
This applies to returning INTERNATIONAL students only
In order to comply with UKBA regulations, all international students must have their identification documents and visa checked before you can can be fully registered. To have your ID checked please attend one of the below sessions ensuring you take your passport and visa with you:
Between 6th August and 15th September
Level 2, King's Gate
Mondays, Tuesdays and Thursdays between 10am - 12pm
Wednesdays and Fridays between 2pm - 4pm
Between 17th - 27th September
King's Road Centre at the following opening times:
Monday 17 September 10.00–17.00
Tuesday 18 September 09.00–17.00
Wednesday 19 September 09.00–17.00
Thursday 20 September 09.00–17.00
Friday 21 September 09.00–17.00
Monday 24 September 09.00–17.00
Tuesday 25 September 09.00–17.00
Wednesday 26 September 09.00–17.00
Thursday 27 September 09.00–17.00
If you encounter difficulties
If there is some exceptional reason why you are unable to attend campus to get your smart card scanned please contact student-registration@ncl.ac.uk. Also if your student loan has not appeared in your bank account after five working days please contact tuition-fees@ncl.ac.uk.
