Travelling outside of the UK

Schengen Information

Many students wish to visit other European countries during their vacations or at the end of their studies. Most non-EEA students will have to get a visa for the country or countries they wish to visit and will find that they have to apply for a Schengen visa.

Before confirming or paying for travel check the visa requirements for the country you intend to visit and allow plenty of time before travel to arrange a visa, if necessary.

To do this, check with the embassy of the country you wish to visit in the following links: Embassies Abroad or Foreign and Commonwealth Office.

Some nationalities do not need a Schengen visa. This list varies between Schengen member states so you should check with the embassy of the country that you wish to visit to find out whether you require a Schengen visa or not.

Schengen Visa Talk

  • There are no further workshops scheduled at this time, we will schedule more before the summer vacation

Travelling within Europe – Schengen Visa Scheme

Twenty six countries in Europe participate in the Schengen Visa Scheme. This means that a visitor need only obtain one visa to travel to any number of the Schengen countries in one trip.

The Schengen countries* are:

Austria Finland Iceland Luxembourg Portugal Switzerland
Belgium France Italy Malta Slovakia  
Czech Republic Germany Latvia The Netherlands Slovenia  
Denmark Greece Liechtenstein Norway Spain  
Estonia Hungary Lithuania Poland Sweden  

*Please note that the UK and Ireland are not part of the Schengen Agreement.

Types of Schengen visa

There are three types of visa:

  • Short stay or travel visa - allows a visit of up to three months in any six-month period. This is the visa that most students wanting to travel within the Schengen Space as tourists or conference attendees will require.
  • Airport transit visa - allows the traveller to transit through the international transit zone/area of an airport of a Schengen member state, but not to exit this zone/area before they fly on to their next destination.
  • Transit visa - enables a traveller to pass through the territory of one or more Schengen member states on their way to another country outside the Schengen space.

Visa fees, eligibility criteria and documentation required to make an application may vary according to which type of visa is needed. You should look on the relevant website to check what needs to be submitted. Applications can be submitted for multiple entry visas (ie: you may wish to travel more than once into the Schengen space during a three-month period). However, the application may not be successful if evidence of all travel arrangements and bookings is not available.

Where to apply for a Schengen visa

  • For travel to one country in the Schengen space apply to the embassy or consulate of that country.
  • For travel to several countries in the Schengen space apply to the embassy or consulate for whichever country is your main destination – the country in which you plan to spend the most time.
  • If you are visiting several countries in the Schengen space without having a main destination, submit an application to the embassy or consulate of the country of the first country of entry.

How to make an application for a Schengen visa.


The application process you will need to follow depends on your country of application. You should check the requirements with the embassy of the country you wish to visit in the following links: Embassies Abroad or Foreign and Commonwealth Office.

The following document provides further information on the application process;

Further documents are available below for country specific information for applications made to the following countries*;

*Please note that these guides are for information only and are subject to change. You should always check the relevant embassy’s website.

Proof of student status

You will require evidence of your student status when you make your Schengen application. If you are an INTO student you should go to INTO Reception to request a letter to confirm that they are registered students.

Newcastle University London students should contact to request proof of student status.

For other students, please request a Certificate of Registration from S3P. If you require specific text on your Certificate of Registration as directed by the embassy of the country you wish to visit, there will be a charge of £10* (*price reduction as at 12 January 2015) for each certificate which you can order via the WebStore and as these need to be manually typed they will take longer to produce (between 5-15 working days).

    • Please be aware that the Austrian, Danish, French, Greek, Italian, Netherlands, Polish, Spanish, Swedish and Swiss Embassies always require additional text on a Certificate of Registration.

Lost and Stolen Passport and Visa

If you have lost or had your passport and visa stolen, please follow the correct procedures in obtaining replacements.

Travelling to non-Schengen member states

If you are planning to travel to a country which is not part of the Schengen Agreement, you will need to check with the embassy of that country if you require a visa to visit that country.

*Please ensure that you travel during official university vacation periods. Postgraduate students should check with their schools. You should be aware that any unauthorised absences during term time may affect your visa.

*Make every effort to keep your passport and BRP card safe during your travels. Travel documents and visas can be very difficult to replace outside the UK and may result in lengthy and costly delays in your return to the UK or even result in you having to return directly to your home country. Please use hotel safes and security facilities where possible.

Disclaimer: The decision on a Schengen Visa application lies solely with the embassy where the visa application is lodged. The Visa Team shall not be held liable in the event of any disputes, refusal or advice and information provided by the relevant embassy.


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