The Expedition Committee's major activity in February each year is to assess proposals from student applicants. Screening is a paper exercise, there are no interviews. As a result of screening a proposal can be:
- provisionally endorsed: given in writing for attaching to further applications to potential sponsors.
- referred: proposals can be re-submitted by a specified later deadline for possible endorsement
- rejected: proposals will not receive any backing from the University, and may not display ' Newcastle University ', or its logos in any promotion, expedition literature or websites
Provisional endorsement comes with an offer of funds and insurance, subject to the conditions set out below. Amounts awarded to expeditions vary in the range £200-£2,500, depending on quality, the number of students involved and demand. We prefer to support undergraduates, but taught-course Masters (i.e. MSc, MA) students are also eligible to apply. In general, we make larger awards to expeditions in the humanities and social sciences area, as these disciplines are less well-funded by outside organisations than those in science and medicine. It is usually essential to apply elsewhere for additional funds, and/or to organise your own fund-raising activities.
Conditions placed on provisionally endorsed expeditions
Only when the Expeditions Committee is satisfied that there is full compliance with all of the following, will the University's full endorsement, funds and insurance cover be provided.
- The expedition name should include the words 'Newcastle University' and its official logos should be used in any expedition literature or website.
- Expedition bank accounts should not include the words 'Newcastle University' in the account name.
- Expedition members must receive instruction from the University Safety Office, enabling them to prepare a full risk assessment. This has to be checked and signed off by the relevant person in all the Schools in which the students are taking degree programmes and the Expeditions Committee.
- The International Office should be contacted so that they may request expeditioners to undertake promotional activity on behalf of the University when overseas. Expeditions may also benefit from the advise and help of alumni in the host country.
- Interim and final reports are required, respectively by 31 May in the year of the expedition, and 31 October of the year after the expedition. Advice on exactly what is required is given here.
- Expeditioners may be asked to present at an event in the University's public lecture series, usually in the November following the expedition.