Confidential Waste

confidential waste by DaveBleasdale.What is confidential waste?

If you are unsure whether the waste you have should be treated as confidential or not please refer to the relevant Records Management web page. For guidance, if it is non-confidential then you can dispose of it via the existing paper recycling service.

Sacks

If you are disposing of small amounts of confidential waste over a long period, sacks are available. You can only order a maximum of 50 sacks. If you require any more than 50 bags then you should use the wheelie bins system detailed below.

Confidential waste sacks are available to purchase at £1.00 +VAT each.
To order, please:

  • Fill out an internal purchase requisition.
  • E-mail or scan a copy of the requisition to Phil.Thompson@ncl.ac.uk and Mervyn.Grunhut@ncl.ac.uk, Tel: 88099 or 86629.
  • Don’t forget it must have a signature.
  • Confidential waste bags will then be delivered in the following days.
  • Fill the bags with confidential waste, only to the specified line.

Each sack is supplied with a security tag to seal the bag once it is full. Please be aware that sacks should not weigh more than 18Kg. Even though they have a marked 'fill line' they can very quickly become heavy before reaching this line. As a guide, 15Kg is the weight of a standard box of A4 paper.

Our porters collect 100s of these bags each week, so although 15Kg does not sound very much in one go. When you carry many in one day it adds up. Overweight sacks will not be collected. The producer will be required to decant some of the material into additional sacks and will be charged accordingly.

Once confidential waste bags have been filled request a collection by the portering team by completing the Porter Request form.

Please do not leave sacks in corridors or outside.

CDs/Floppy Discs etc.

If you have any CDs or Floppy discs containing confidential information then you can also dispose of them using the confidential waste sacks. You order the sack in the same way, except the charge is £10 and you need to make clear on the purchase requisition that it is CDs or floppy discs that you intend to dispose of. Please also label the bag clearly to indicate the waste type.

120 Litre Wheelie Bins

A large (120 litre) secure container can be provided if you are disposing of large amounts of confidential waste, either as a one off or as a permanent facility.

You will need to raise an external purchase requisition to Riverdale Paper PLC who provide the bins. Details of the charges can be found on the Confidential Waste Wheelie Bins Order Form.

When the bins are full please arrange to get them put into the foyer/reception using a porter's request.

Please put a copy of this poster on or near the confidential waste bin to act as a reminder for users of what can go in them.

Already shredded your confidential waste?

If your confidential paper waste has already been shredded it does not need to be disposed of in the confidential waste sacks. Instead please use the standard paper recycling bins or give full bags to your cleaner. You can get additional plastic liners from you cleaner also.

Where does our confidential waste go?

All confidential waste is collected by Riverdale Paper PLC and sent for secure shredding is recycled into tissue / toilet paper and cardboard locally. All of our confidential paper waste is processed at a local mill in the North East and is made back into a tissue paper.

All of the leading brands of tissue use this waste in their tissue paper and so you might well meet our confidential waste again...somewhere down the line.