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Newcastle University Students' Union Society and Club Room Bookings

Need a room for your club or society?
Newcastle University Students’ Union societies and clubs can request campus-teaching rooms for their meetings and activities. If you are a NUSU officer, part-time officer or NUSU School or Faculty representative you can also book rooms for your meetings.

When can you book a room?
You can request a room booking from Monday, Week 1 of each new academic year and in all teaching weeks after that during the following times, Monday, Tuesday, Thursday and Friday 18.00 – 21.00 and Wednesday 13.00- 21.00.

Be safe.  Remember it is your responsibility to ensure that you and other members familiarise themselves with emergency evacuation routes from the room you are using and that you do not exceed its maximum capacity..

How to book a room
To request a room fill in the NUSU Room Bookings Request Form

If you no longer need your room please cancel your booking using the Room Bookings Cancellation Form.

Please be a responsible room user!

  • Read the Student Room Booking Policy
  • Only use the space you have been booked
  • Make sure you do not exceed the number of people allowed in a rooms – it is dangerous and against fire safety, always check the room capacity on the door sign and timetable.
  • If you move furniture, put back and do not block fire escapes.
  • Be considerate and keep things quiet and do not disturb your neighbours.
  • Tidy up and recycle your rubbish afterwards
  • Alcohol may not be bought, sold or consumed under any circumstances in any teaching or social learning space

Did you know?

Room bookings for activity relating to students formal and private study

  1. Students can request group study facilities or teaching spaces outside of provision made in the University libraries and social learning spaces when they are asked do to so as part of their studies to undertake group work or practice presentations. Requests should be within normal teaching hours and made directly to School Office helpdesks.
  2. Students may use teaching computer cluster spaces and general teaching rooms for private study if the room is available and has not been booked for a formal teaching activity. Students must ensure they vacate rooms in adequate time as to not delay the start of the next scheduled activity as determined by the rooms online or paper timetable and must leave the room in a clean and orderly state. Students should observe any signage that states a room is in use for teaching, and must not disturb closed teaching sessions in teaching computer clusters.