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Personal Extenuating Circumstances (PEC)

Personal Extenuating Circumstances (PEC)

Find out how you can apply for adjustments if your studies are affected by unavoidable and unforeseen personal circumstances.

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Personal Extenuating Circumstances - also known as PEC - is the process to use if your studies or assessments are seriously affected by unforeseen and unavoidable circumstances.

If you believe your study or ability to complete assessments is being seriously affected by things beyond your control, you should advise your academic unit by completing the Personal Extenuating Circumstances (PEC) Form so that appropriate adjustments can be considered.

Your application will be considered in strictest confidence. It’s important you provide full details and independent evidence.

Safety Net 2020-21

It is worth noting that, due to Covid 19 and the uncertainly everyone has felt or is feeling, there are special circumstances surrounding pandemic-related issues. Please read this policy section carefully.

Adjusted University Personal Extenuating Circumstances Policy as a result of COVID-19 disruption during the 2020/21 Academic Year

Due to restrictions imposed by Covid-19 safe-guarding and social-distancing, the simplified PEC approval process agreed for 2019/20 has been retained for 2020/21, until further notice. This means that:

  • Students do not need to submit documentary evidence for any health, bereavement or Covid-19 related PEC request for the 2020-21 academic year. However, students must explain the issues they have faced, the impact this has had on their studies, and a rationale for the requested adjustment, which will be will be taken on trust for Covid-19 related issues to streamline the process.
  • A submission of up to 30 minutes late for 24hr take-away papers should be allowed, without penalty or requiring a PEC application, due to the challenge of remote assessment/IT difficulties.
  • A PEC can be considered for unexpected IT issues or software failure issues which impact on their access to, or completion of, online learning and assessments.
  • Multiple PECs submitted by a student could indicate that the student is experiencing difficulties that may be better considered under the ‘Support to Study’ procedure. Where appropriate, schools should follow the Support to Study procedure with additional tutorial support or implementation of an Action Plan. Please see Student Procedures for further details.

This video takes you through why you might need to submit PEC, what you will need, and talks through the process of filling out the application.

Links referenced in the video:

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This video shows you the process of completing PEC in S3P.

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