Before the Day

Before the Day Checklist

Everything you need to know before your Ceremony Day

 Everything you need to know about preparing for your graduation ceremony in July 2020.


1. Check you're eligible to graduate

You must complete your course and appear on a pass list by Friday 26 June 2020.

26 June

2. If you want to attend

If you're expected to complete your course before the end of June 2020, we'll send you an email with a link to the application form in February. You must complete the application form by Friday 20 March to be guaranteed a place at a ceremony and for your name to be listed in the brochure. Friday 20 March is the deadline even if you haven't received your results by that date.

Your graduate ticket and up to two guest tickets are free of charge.

All tickets include:

  • entry to the Congregation Ceremony
  • a ceremony programme
  • entrance to the post-ceremony reception

Coronavirus information 

At this stage, we are planning for Congregation ceremonies to go ahead. 

Unfortunately, the circumstances regarding coronavirus are beyond our control so this is a situation that we are monitoring carefully and could be subject to change. If this is the case, we will follow the advice and direction about coronavirus prevention provided by Public Health England and other UK Government bodies. 

It may be helpful to know that the University is advising staff to purchase refundable tickets for any travel and to ensure they have appropriate insurance.


20 March

3. If you don't want to attend

Please complete the application form to let us know you won't be attending. You'll also be able to check that we have the correct delivery address for your certificate.

The application form also lets you delay your ceremony once, to the next set of ceremonies.

20 March

4. Extra Tickets

Extra guest tickets are sold online on a first-come first-served basis. We'll email you details of the ticket release dates after Friday 20 March.

Extra guest tickets for King's Hall* cost £15 and extra guest tickets for the Live Screening* cost £10.

*There may not be many Extra Guest Tickets. Most Extra Tickets will be for the Live Screening rather than the King's Hall.

from March to June

5. Hire a gown

All candidates must wear the Newcastle University academic dress for their ceremony. You can choose to buy or hire Academic dress. Academic dress is held by the University Robemakers, Gray & Son of Durham. Visit the Gown Hire page for more information.
12 June

6. Clear your debts

If you've got debts to the University, they must be reduced to under £100 by Friday 26 June if you want to attend a ceremony. Debts must be cleared completely for you to receive your parchment (certificate).

26 June

Visa invitation letter

If you're a student and need an invitation letter to your ceremony, to support a visa application for you or your guests, complete the visa letter request form.

Student Orator

The Student Orator makes the closing speech at their ceremony. If you want to apply for this role, go to the Student Orator information page. Closing date for applications is 20 March.