Congregations

On the Day

On the Day

What to expect on your Ceremony Day

Overview

On the Day

These pages will guide you through the itinerary for the day.

Before your ceremony:

  • 1hr 30mins before your ceremony - Register and collect all tickets from The Boiler House, King's Road
  • 1hr 30mins before your ceremony - Collect your gown from The Bamburgh Room, Lower Floor Hadrian Building
  • 30 mins before your ceremony - Graduates to report to the Armstrong Building
  • 20 mins before your ceremony - Guests will be admitted to the Armstrong Building
  • Enjoy the Ceremony

After your ceremony:

  • After your ceremony - Attend the Reception (Check your ticket on the day for venue information)
  • After your ceremony - Have your photograph taken in the Barbara Strang Teaching Centre (July Congregations) or Lower Floor Hadrian Building (December Congregations)
  • After your ceremony - Return your gown to The Bamburgh Room, Lower Floor Hadrian Building

Remember to:

  • bring your Student ID (or other photographic ID) 
  • update your details by using the Alumni Form

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Ticket & Degree Collection

Ticket Collection

1hr 30mins before your ceremony

Check in and collect all your tickets and degree parchment from The Boiler House, King's Road. Seat numbers are allocated on a first come, first served basis when you arrive at the Ticket Desk. 

We have to give tickets to the candidate only, so please don't send one of your guests to collect them.

You will need to bring your Student ID (or other photographic ID) with you.

Your Ceremony Time: Collect your Tickets from:
09:30 08:00
11:30, 13:30, 15:30, 17:30 09:30 onwards

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Gown Hire

Gown Collection

1hr 30mins before your ceremony

Collect your gown from The Bamburgh Room, Lower Floor Hadrian Building. Return your gown the same day. 

Bring your Gown Hire Confirmation.

Your Ceremony Time: Collect your Gown from: Return your Gown by:
09:30 08:00 18:00
11:30, 13:30, 15:30 09:30 onwards 18:00
17:30 09:30 onwards 19:30

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The Ceremony

The Ceremony

30 mins before your ceremony

Graduates must be seated in the Armstrong Building 30 minutes before the start of the ceremony.

Guests will be admitted to the Armstrong Building 20 minutes before the start of the ceremony, once the graduates have been checked in.

Graduates and guests are seated in different areas of King's Hall. It is important that you sit in your allocated seat during the ceremony.

Presentation of Graduates

You will be called to the stage in order of Academic School, Degree Name and Surname. There is no mention of your classification (eg 2:1) during the ceremony or in the programme. However, this information will be stated on your degree parchment (certificate).

At the appropriate time, a Staff Marshal will indicate for you to rise. Each row of students should file out and prepare to cross the stage. You will be told when to walk onto the stage, so please remain at the side of the stage until you hear your name called.

When your name is called, step onto the stage and hand your folded hood to the Hooding Marshal. Once hooded, walk to the centre of the stage and shake hands with the Presiding Officer. Then step off the stage and walk down the centre aisle back to your allocated seat.

At the close of the ceremony, the new graduates will leave King's Hall to a round of applause and will exit through the arch into the Student Forum. You will be able to meet your guests in the Student ForumYou will be reminded of all instructions prior to the ceremony.

Degree Certificate

Your Degree Certificate will be handed to you before your ceremony, when you collect your tickets. We do not give you your degree certificate on stage.

More information about parchment issuing.

Handshake

The Newcastle University tradition is for candidates to shake the hand of the Presiding Officer when crossing the stage. If you don't want to do this (for example for religious reasons), please carry a Ceremony Brochure in both hands when you approach the stage.

Student Orator

At the end of each ceremony, the Student Orator will give a speech, which will reflect on their time as a student at the University and look forward to the future. 

The whole ceremony will last between 45 minutes to 1 hour.

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Reception

The Reception

After the ceremony

Graduates and guests are invited to attend a celebratory reception immediately after the ceremony. Most receptions will be held in either the Marquee on the Lawn or the Lindisfarne Room, Hadrian Building. Some Schools arrange their own receptions (check your email and tickets for details).

Refreshments will include:

  • a welcome drink (Prosecco or orange juice)
  • a celebratory cupcake

Please note that refreshments are usually served at the start of the reception. Please arrive punctually.

During some receptions, there will also be a short presentation to prize winners (your school will contact you if you have been awarded a School Prize). Please remain in your gowns until after the reception.

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Photography

Photography

Graduation Photography Studios will be open every day during the Congregations in the Barbara Strang Teaching Centre (July Congregations) or the Lower Ground Floor of Hadrian Building (December Congregations).

Opening hours of the Photography Studios will be as follows:

Date Opens at Closes at
Monday 2 December 2019 08:00 17:30 
Tuesday 3 December 2019 08:00 17:30 
Wednesday 4 December 2019 08:00 19:30
Thursday 5 December 2019 08:00 17:30 
Friday 6 December 2019 08:00 17:30 

Wherever possible, a photograph will also be taken of each candidate on stage during the ceremony. These photographs will be available to purchase and take home on the day from The Boiler House, King's Road.

A DVD of each graduation ceremony will be available to buy from The Boiler House, King's Road on the day of the ceremony. The DVD includes the whole ceremony, plus an introduction with views of the city and campus. 

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