Job Description, Person Specification & Further Particulars - Human Resources - Newcastle University

6. Job Description, Person Specification and Further Particulars

Job Description


A new, simplified Job Description Template (Word, 923KB) has been designed and will replace the existing template from 1 June 2018.  A Guidance Document is also available here.


You don’t need to change any current job descriptions, but please use the new template when you update any existing jobs or create any new posts.


Why the change?

We’ve been reviewing the way we describe our jobs. Often this is too detailed and sometimes inconsistent and unclear which can deter applicants from applying to work with us.

In future, we want our job descriptions to be shorter, simpler and more professional. They are summaries of the key areas of responsibility - they don’t need to include everything.  So, we’ve simplified the form and made it easier to complete.


The format has been tested in a number of units both in Professional Services and Faculties.


What about Grading?

If a job needs to be graded, then we’ll need a little more information to help ensure we get the right outcome. So there is a separate Job Grading Details form (Word, 238KB) to complete and submit with the job description.

This will be for internal use only – it won’t be part of the details we post on the external recruitment website.


Need help?

Guidance on completion of the template can be found here


Generic Job Description templates for Research and Academic staff are available below



Below are some example jobs completed in the new template:

Or you can speak to your local HR team who will be happy to help.



We’re always interested to know how we can improve what we do.  If you have any suggestions or feedback, please email






Candidate Briefing Pack (previously Further Particulars of Employment)

For the recruitment of Professors, Readers and equivalent roles. Please note this was updated in June 2017.

Candidate Briefing Pack Template (Word, 4.7MB)

Senior Appointments Advert Template (PDF, 283KB)

On completion of these documents, or should you have any queries, please email Simon Critchley, or Pamela Toole.