Joining the library  

Newcastle University staff and students

Members of staff must appear on the Human Resources database (SAP), in order to be issued with a smartcard, and must have received their NID from NUIT to join the Library. See here for borrowing information.

You can be issued with a smartcard without joining the Library, and you can choose to join the Library at a later date should you wish.

Registered students of Newcastle University are issued with their Smartcard on registration and this is valid for the length of their course. Borrowing entitlements for postgraduates and undergraduates.

Guest and visiting members of staff may be eligible for borrowing or consultation facilities dependent upon the length of their visit. If they are on the Human Resources database (SAP) we can issue an Associate Smartcard. If not on SAP they will need to bring a letter of invite issued by the Human Resources section within their school.

Retired members of staff are eligible for borrowing facilities on verification of retired status. Please note that in accordance with publisher’s licences, access to many electronic journals and databases is restricted to members with a Newcastle University login and password. There are some exceptions, which are available from within the library from our external user PCs.

For further information on joining the library contact us via Library Help.

Newcastle University graduates (Alumni)

Graduates of Newcastle University and King's College Durham may join the library for an annual fee of £20. This includes borrowing facilities in all three libraries, access to Special Collections and use of some databases.

Please bring your payment and a copy of your graduation certificate confirming your graduate status.

If borrowing facilities are not required a Consultation smartcard can be issued.

Borrowing access for staff and students from other UK and Irish Universities

Newcastle University library is a member of the SCONUL Access Scheme . SCONUL Access is a reciprocal scheme which allows many university library users to access other academic libraries in the UK and Ireland. If your home institution is a member of this scheme you are eligible to join Newcastle University library free of charge. Applications are made on line, Apply to join the library here.

It is important to set up your membership of the SCONUL Access Scheme and check access rights BEFORE visiting the library of your choice.


On your first visit to Newcastle University Library, please bring with you a printed copy of the Approval Notification email which confirms your eligibility for the Scheme, and your home library campus ID or membership card. This must be done during Service Desk opening hours so we can create your Newcastle University smartcard.

Students from international Universities (excluding Ireland) please see "Occasional Visitors" section below

Reference access for staff and students from other UK and Irish universities

Staff and students of Northumbria, Durham, Sunderland and Teesside University have reference access throughout the year at the Newcastle University Library during Service Desk opening hours on production of a valid Home University ID card.

 

Reference access for staff and students from other UK and Irish institutions is through the SCONUL Access scheme. SCONUL Access is a reciprocal scheme which allows many university library users to access other academic libraries in the UK and Ireland (please note that not all university libraries are members of the Scheme).

It is important to set up your membership of the SCONUL Access Scheme and check access rights BEFORE visiting the library of your choice.

 

We welcome visitors seven days per week in term time during Service Desk opening hours on production of a valid Home University ID card and a copy of your SCONUL approval notification email.

Access at other times of year for students from other UK and Irish institutions is as follows:

Christmas Vacation: Access during Service Desk opening hours is available on production of your valid Home University ID card and a copy of your SCONUL approval notification email.
Please note: Newcastle University Library operates on a self-service basis during the holidays between Christmas and New Year. Access at this time is by Newcastle University Smartcard only.

Easter Vacation: Please show a valid Home University ID card and a copy of your SCONUL approval notification email during Service Desk opening hours.
Please note: Newcastle University Library operates on a self-service basis during the four day Easter weekend. Access at this time is by Newcastle University Smartcard only.

Summer Vacation: Staff and Students from all UK and Irish Universities can use Newcastle University Library on production of your valid Home University ID card during Service Desk opening hours.

 

Admission during Self Service Hours is available to Newcastle University smartcard holders only.


Students from international Universities (excluding Ireland) please see "Occasional Visitors" section below

 

Professional and learned institutions

Members of professional and learned institutions in the North East who accredit courses at Newcastle University may join the library and have borrowing facilities free of charge.

In all cases except for the Royal Institute of British Architects, a letter of introduction from the local secretary is required. For members of the Royal Institute of British Architects a validated subscription form will be accepted.

NHS Staff

Go to the NHS Staff guide for more information on the services available.

Individual Membership

If you wish to use a particular resource or subject area you can apply to join the University library.

Please note that in accordance with publisher’s licences, access to many electronic journals and databases is restricted to members with a Newcastle University login and password. There are some exceptions, which are available from within the library from our external user PCs.

Current membership fees

Individual membership:

  • borrowing - 12 months £50, six months £30
  • consultation - 12 months or six months - no charge

For further information on joining the library contact us via Library Help.

Friends of the University Library

Join the Friends of the University Library

The Friends support the University Library in its mission to provide information resources and services to meet the needs of the University's research, teaching and engagement activity. Membership is open to anyone who has an interest in supporting the library and its activities.

Find out more at the Friends website; http://friends.ncl.ac.uk/.

Occasional visitors

The primary role of Newcastle University Library is to support the teaching and learning of the University. However, occasional visitors are welcome to consult our collections if materials are not readily available elsewhere.

Unless your visit is part of an open day or open event. Individual walk in visitors to the Philip Robinson or Walton Library must have pre-arranged a visitors pass by contacting us via Library Help or calling the Philip Robinson Library (01912087662) or Walton Library (01912087550) at least two days prior to your planned visit.

Access is available during Service Desk opening hours except for University exam and revision periods, which includes 7th January – 25th January 2019, and 6th May - 7th June 2019.

If you wish to use the University Library on more than one occasion, membership of the University Library will be required. Please see Individual membership section above