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Open Access Funding for Non-funded Research (PILOT)

Policy Summary

The Library has been awarded a small QR grant to pay the open access (OA) publishing costs of non-funded research in fully open access journals. The funds can be used to pay article processing charges (APCs) only, any other associated publishing costs, e.g. page or colour charges, are not eligible. 

This fund is applicable for publication via the gold open access route in fully open access journals, where the version of record is made open access immediately under a CC BY licence. If publishing in a hybrid/subscription title an alternative source of funding is required, and we advise following the green route of open access (see the University Research Publications & Copyright Policy) if there is no transformative agreement available.  

Your publication must meet the criteria listed below to be eligible. Please do not assume that funds will be available for your publication until this has been confirmed by the open access team. 


  1. Corresponding author affiliated with Newcastle University with an active MyImpact account. 
  2. Peer-reviewed original research article, review (not invited or commissioned by publisher), systematic review, or conference paper. 
  3. Publishing in a fully open access journal. (Books (authored, edited, chapters) are not included at this time.)
  4. Research is non-funded and cannot be published open access other than paying an APC, or the funder does not provide financial support for open access publishing.  
  5. Published with no embargo under a Creative Commons Attribution (CC-BY) licence 
  6. Published with a data access statement. 
  7. Submitted for publication by 01 June 2023 (for initial funds) and 01 June 2024 (for additional funds).

How to apply

  1. Complete the open access funding application form and upload a copy of your submitted manuscript. 
  2. The open access team in the Library will check the application before sending it to the relevant Head of Faculty Research for approval. 
  3. The request will be reviewed with a decision made within 3-5 working days. 
  4. Feedback will be provided where the application is unsuccessful.

Apply for Non-funded Research OA Funding

Note, this is a pilot project, with a limited budget and timescale. Initial funds (equating to ~4 articles) must be committed for spend by the end of June 2023. Additional funds will be available for use by the end of June 2024. After this time, we cannot guarantee a continuation of the funds. Feedback about this project would be gratefully received. 

Please contact the open access team for any assistance. 

Data access statement

You must include a data access statement in your article, even where there is no data associated with the article or the data are inaccessible. This informs readers where the underlying research materials associated with a paper are available, and how the research materials can be accessed. The statement can include links to the dataset, where applicable and appropriate. The university research data service provides guidance on creating data access statements.