Newcastle University > University Library > Special Collections & Archives > Use our Collections > Request an Item

COVID-19 notice

Due to the current COVID-19 pandemic our reading room has reopened but with reduced opening times and by appointment only. We are currently prioritising onsite services for staff, students and NHS colleagues. Access for our valued community of external users will follow later.

Step One: find an archive collection item or a rare book

• Start by browsing our collections.
• All of our collections are also searchable on Library Search.
• An archive collection can cover several boxes of material. However you will normally see a link to a 'finding aid' which will list the collection contents in more detail, so that you can just order the boxes or items you need.  Remember to make a note of the title and reference code when you are looking through the finding aid, as you will need these when you order your item.

Step Two: order your item

• when you find an item in one of our collections, note the reference number and title then request it using the Request form.

Request form

• After requesting an item/s, there is a 2 step process:
  • you will be sent an email allocating a provisional date and a time based on preference and availability.
  • Once a provisional booking has been made, a second email will be sent to confirm that requested material has been retrieved and is available to view on your selected date and timeslot. Please do not come to the library until your request has been confirmed.

Step Three: consult your item in the reading room

• please read your confirmation email carefully, which will let you know where to go and what you need to bring. A member of staff will meet you and take you to the reading room.
• Members of the University will need to bring their University Smartcard to show on arrival at the reading room.