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Board of Examiners

Board of Examiners

Handbook for External Examiners of Taught Programmes

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Each award bearing programme will have a Board of Examiners, the Board of Examiners may be responsible for a number of programmes.  

The membership of the Board of Examiners is agreed by the relevant Board of Studies and includes relevant Degree Programme Directors, representatives of the main areas of study involved in the programme(s) and External Examiners.

Attendance

You are a member of the Board of Examiners and you are required to attend the final meeting of the Board in person, or, via a video link.  During your appointment you must visit the campus at least once.

Guidance on attending the Board of Examiners virtually is available here

If due to unforeseen circumstances you are not able to attend the Board of Examiners and there are no other external examiners present the Board of Examiners may only proceed on the condition that you

  • have provided comments on the standards of the programmes for which you have responsibility;
  • are available for consultation;

Afterwards you should receive a copy of the minutes and related documentation and you should complete and submit your annual report as normal.

Process

Members of the Board of Examiners should declare any personal (ie non-academic) interest relating to any individual students to the Chair of the Board prior to the meeting.

Before the Board of Examiners takes place any moderation boards and Personal Extenuating Circumstances (PEC) Committee will have met. You will receive the outcomes of the moderation board and the PEC committee.

The Board of Examiners will be held anonymously and will make and confirm decisions regarding student progression and the award of qualifications.  No member of the Board of Examiners can alter the individual marks of students.

If the Board of Examiners is unable to reach a decision on any issue by common consent, a vote shall be taken and the matter shall be decided by the majority of members present. The academic members of the board, including External Examiners and the chair, shall each have one vote. In the event of a tied vote, the chair shall have a casting vote.

Following the Board of Examiners you must sign the final list of degree results as an endorsement of the overall standards and to signify the acceptance of the individual classifications shown. If you are unable to attend the Board of Examiners, then you should confirm your endorsement via email.

If at any point if it is necessary to call an additional or reconvened meeting of the Board of Examiners, you will be notified, and if you are unable to attend you will be given the opportunity to present your views.

Personal Extenuating Circumstances (PEC) Committee

The PEC Committee normally consists of a chair, secretary and two other senior members of staff.  You will not be a member of the PEC Committee but you will receive the outcomes of the meeting.