Incident Reporting and Investigation

Login to the Database

LIVE incident database

We are sorry but the TEST incident database is currently unavailable due to technical problems.

Management Standard

OHSS H&S Management Standard 101: Incident Reporting and Investigation (PDF: 522KB)

A summary of the main changes in this management standard has been created to assist staff.


OHSS H&S Guidance 101.1: Incident Reporting and Investigation (PDF: 728KB)

Incident Reporting

What to report

The online reporting system can be used to report:

  • Incidents (accidents and near misses) which arise out of or in connection with a University work activity. A user guide is available for reporting incidents
  • First aid given
  • Sports injuries (from participants using NU sports facilities and Union sports societies)
  • Fire alarm activations (both false alarms and following fire or smoke incidents)

Only actual fire or smoke events should be recorded as incidents. False alarms and fire drills should be recorded on the fire alarm activations database instead.

Some ill health events do not need to be reported as incidents. Ill health should be reported if:

  • The ill health was caused by the way the work was organised or carried out
  • The ill health was caused by machinery, plant, substances or equipment used for work or
  • The condition of the site or premises where the event happened.

Any occurrences of ill health which are not related to University activity e.g. fainting or heart attack should not be reported as incidents. A first aid report should be entered if assistance was given.

If you are still unsure if something needs to be reported please contact us.