Start Your Registration

Start Your Registration

Start the registration process online, before you arrive at Newcastle. This will save you time when you get to the University.

Once you accept your unconditional offer to study at Newcastle, we'll email registration instructions to you. This is sent to new postgraduate students from 31st August onwards and to new undergraduates from 19th August onwards to the personal email address included in your application.

If you have any queries regarding the registration process, please see our FAQ page in the first instance.

The process for registration is as follows:

1. Access your Newcastle University student email account

You will have received an email from us with registration instructions. This email tells you how to access your University email account. Once you register, all emails from the University will be sent to your University email account - it is important to check it regularly.

The first time you access your University email account you should see an email from IT Service Desk about 'Newcastle University Student Registration'. This contains login instructions for S3P.

2. Access the Student Self Service Portal (S3P)

The S3P portal allows you to:

  • register on your programme of study
  • keep your details up-to-date
  • produce standard University documents to confirm your status

When you first log in to S3P, you will be asked to change your password. A password confirmation email will be sent to your University email account.

You must remember this password, as you will need to use S3P throughout your studies.

For further information, see our screen by screen help guide. 

Once you have logged into S3P you will be asked to accept the University’s terms and conditions which takes the form of the Student Declaration. You cannot proceed with your registration if you do not accept the terms and conditions. It is essential that you read these terms and conditions before agreeing to them.

3. Confirming your details

Once you have accepted the terms and conditions, you will be directed to the Registration Status screen. This screen lists the tasks you need to complete in order to register:

  • check the details in the Student Data 1 and Student Data 2 screens 
  • check and confirm your programme details (make sure this matches your offer letter)
  • check your financial details 

If your programme details are incorrect then don't continue with the registration; let us know as soon as you can so we can look into it. 

If your programme is correct but there are other errors in the data then send us an enquiry via S3P and then complete your registration. We will fix any errors as soon as possible and they will not affect your registration with the university.

4. Pay your Tuition Fees

You may need to pay your tuition fees before you can complete your registration. This is indicated in S3P on the Status screen by a red cross alongside the ‘Financial Details’ status.

You can pay your fees with a credit or debit card using the S3P 'Financial Details' screen. If you can't pay your fees using a debit or credit card please click here for alternate methods of payment.

If you have any queries about your tuition fees please contact the Tuition Fees Team or use the ‘Enquire’ button on the Financial Details screen to send a message directly to our Finance staff.

5. Press the ‘Register’ button and print the registration document

Once you have completed all of the online registration tasks you should have green ticks against all of the items listed on the ‘Registration Status’ screen. You can now select the 'Register' button to provisionally register.

You will see a screen with a barcode - this is your Registration Document, which you must print.

When you arrive at the University, you will need to present this paper copy in order to confirm your identity and collect your Smartcard.

You can log in to S3P at any time to reprint this document from the ‘Documents’ screen.