Information for Schools and Colleges

Pre-entry Interviews - Travel Expenses


You may be able to claim up to £50 towards the cost of traveling to your pre-entry interview.


If you have applied to one of the courses listed below at Newcastle University and have been invited to attend a pre-entry interview as part of the application process, you could be entitled to receive expenses to cover the cost of your travel (up to £50 per applicant).

Travel reimbursements may be available to applicants for the following courses:

  • Contemporary and Popular Music (W301)
  • Dental Surgery (A206)
  • Dietetics (B401)
  • Fine Art (W150)
  • Folk & Traditional Music (W344)
  • Medicine & Surgery (A100)
  • Music BA (W300)
  • Music BMus (W304)
  • Dental Therapy (A207)


You must meet any one of the following criteria, which is available to us on your UCAS application form:

  • You have been accepted onto the University’s PARTNERS Programme Supported Entry route.
  • You are taking part in the Realising Opportunities Programme.
  • You are taking part in the Sutton Trust Pathways to Medicine Programme.
  • You have experienced time in care.
  • You are an asylum seeker or refugee.
  • You are currently in receipt of, or entitled to, free school meals.
  • You live in an area of the UK from which very few students progress to higher education. To check your postcode, you can email us at

How we will confirm your eligibility

After you submit your application for reimbursement, we will review your UCAS application, to confirm that you meet one of the eligibility criteria listed above.

How to claim

Follow the steps below to claim your expenses.

‌Your eligibility will be confirmed by University staff, based on the information you provide on the Travel Expenses Form. Please follow all of the steps below to ensure you receive your reimbursement as soon as possible.

Step one - complete the reimbursement form

Download and complete the ‌Pre-entry Interview Travel Expenses Form (Oct 2023) and bring this along to your interview.

Please note:

  • Make sure that all bank details are correct and clearly written on your Travel Expenses Form to avoid any delays in payment. If you are not using your own bank details to receive the reimbursement, please complete the ‘relationship to bank account holder’ section of the form as well as the sort code and bank account number of the alternative bank account. 

  • Make sure you sign and date the form; we are unable to process any forms which have not been signed by the applicant attending the interview.

Step two - supply evidence of your costs

Evidence of costs is required to verify your claim.

If claiming for train, bus, metro or air travel, you'll need to supply evidence of your payment (such as a receipt). 

If you are traveling by London Over/Underground, you will need to purchase a ticket in order to be reimbursed for this section of your journey; we are unable to reimburse transactions made on Oyster Card and other contactless payment cards.

If you are traveling by car, evidence of costs is not required. The distance to your home address will be used to calculate your reimbursement.

Step three - submit your form & evidence

Bring your completed reimbursement form along with you to your interview and hand this in to a member of staff.

Submit your form along with proof of purchase either:

Step four - receiving the payment

The University will process your claim and reimburse your expenses within three weeks of submitting your form (so long as all information is accurately provided).

Any questions...

If you have any queries about the process, please contact us via