exclusion

What does Disciplinary Suspension/ Interim Suspension mean?

There are 2 types of suspension

  • Sanction Disciplinary Suspension - i.e. when the Student Disciplinary Procedure has been completed and the sanction is that the student is excluded from the University for a specific period of time.
  • Interim Suspension - i.e. when a Student Disciplinary Procedure has not yet been concluded but on an interim basis the student is temporarily suspended from the University. 

Sanction Disciplinary Suspension– further information. 

  • During periods of disciplinary suspension as a sanction students are, exceptionally and rarely, only allowed on University property if they have specific appointments for time limited periods.  They are not permitted to attend classes; nor can they attend the library, PC clusters, the Student Union or other student facilities such as the Sports Centre, Sports Grounds or student accommodation.  Particular arrangements are put in place if the student is a resident in student accommodation.
  • During periods of disciplinary suspension as a sanction requests for a student to come onto University property should be minimised and should always be accompanied by a clear reason – requests should be sent in advance to casework@newcastle.ac.uk.  Requests should normally be sent in writing 5-10 working days in advance and relate to a specific appointment time which normally lasts no more than one hour.   Student’s need specific permission to attend the specific appointment – if they have not received permission the student will be in breach of the suspension.  
  • All reasonable requests will be considered.  However, for a time limited period there is no approved student status.  Therefore, unless there is clear evidence that access is for good reason and exceptional in nature, requests will often be refused. 
  • During periods of disciplinary suspension as a sanction the student’s official University record is altered to reflect this status and, where appropriate, this is notified to relevant organisations such as the Student Loan Company or the Home Office.

Interim Suspension– further information. 

  • This normally happens when there is a particularly serious allegation.  Examples include: students under a criminal investigation for offences such as drug dealing or violence; non criminal matters such as violent incidents on campus; harassment etc.  Each case is considered on its merits but often the University chooses to temporarily suspend a student as an interim measure until the criminal and/or Student Disciplinary matter is concluded.
  • During periods of interim suspension as a temporary measure students are only allowed on University property if they have specific appointments for time limited periods.  They are not permitted to attend classes as they normally would; nor can they attend the library, PC clusters, the Student Union or other student facilities such as the Sports Centre, Sports Grounds or student accommodation.  Particular arrangements are put in place if the student is a resident in student accommodation.
  • However, during periods of interim suspension as a temporary measure, the University is mindful that the criminal matter may be dropped or a not guilty verdict reached or that a Student Disciplinary Committee may rule in a student’s favour.  For this reason, as far as possible, arrangements are put in place to reduce the impact of the interim suspension on the student’s studies.  The impact will however depend on the discipline. 
    • Generally a key academic contact is appointed to: act as liaison for the student; provide handouts and other material not available electronically; discuss academic and related issues with the student by email or telephone etc.  On request from the academic contact occasional face to face meetings between the student and the academic (or other named academic) can be agreed. 
    • The student will also be able to do examinations, although a separate venue is normally arranged. 
    • If a student has a need to seek occasional face to face support, e.g., from the Student Wellbeing Service, the Student Advice Centre or an officer of the Students’ Union, this can normally be arranged.
  • During periods of interim suspension as a temporary measure requests for a student to come onto University property should be minimised and should always be accompanied by a clear reason – requests should be sent in advance to casework@newcastle.ac.uk.  Requests should normally be sent in writing 5-10 working days in advance and relate to a specific appointment time which normally lasts no more than one hour.   Student’s need specific permission to attend the specific appointment – if they have not received permission the student will be in breach of the interim suspension. 
  • All reasonable requests will be considered.  However, requests will not be approved if there is an alternate method of fulfilling the stated objective or if the request is not reasonable in terms of time scales or objectives.
  • Although each case may be different, normally, during periods of interim suspension as a temporary measure the student's University record is not altered and there is no notice to organisations such as the Student Loan Company or the Home Office.

Access to the Students’ Union

  • An interim suspension, whether as a sanction or as an temporary measure, includes the Students’ Union. 
  • Although an independent organisation the Students’ Union normally cooperate with orders issued by the University under the Student Disciplinary Procedure.  They do however permit access, for pre-approved appointment, to the Student Advice Centre and Officers.

Breach of a Disciplinary Suspension

  • A breach of a specific order issued under the Student Disciplinary Procedure is deemed to be very serious.  This is handled in a number of ways depending on the circumstances:
    • A warning may be issued.
    • Further action may be taken under the Student Disciplinary Procedure.
    • Breach(es) of an interim suspension may be included with a related Student Disciplinary Case, potentially leading to additional or increased sanctions
    • Breach(es) of a disciplinary suspension as a sanction may be referred to the Chair of the Committee that decided on the sanction (or a member of the Student Disciplinary Panel with recent experience of chairing Disciplinary Committees). Possible outcomes include expulsion or an extension of the period of exclusion.
    • If viewed as particularly serious, a breach(es) of a temporary exclusion may be referred to the Student Disciplinary Convenor to determine whether the student has withdrawn themselves from the terms of their registration and should therefore be deemed to have terminated their studies.