Student Sickness and Absence Procedure

Where illness or other reason prevents students from studying for more than three working days, they should complete a Student Notice of Absence form and return the completed form to their academic unit or tutor / supervisor as soon as they are able to return to their studies.

  • The form is not compulsory but if a teaching event is monitored and there is no authorised absence notice then the absence will be recorded as unauthorised. The form can be used to report sickness or absence for shorter periods but is not compulsory.
  • If a PEC application results from the illness, it is necessary to include a medical certificate from the doctor as cases are considered on supporting evidence.
  • If illness prevents students from studying for more than seven calendar days, they should obtain a medical certificate from their doctor and forward it to their academic unit or tutor / supervisor as soon as possible - along with a PEC application if appropriate.
  • Note: If a student is reluctant for full details of an illness to be made known, even to a tutor, owing to its sensitive nature, the student may provide via the tutor a confidential letter in a sealed envelope for the Chairman of the PEC Committee or Board of Examiners, as appropriate, for the Chairman’s eyes only. 

The Student Notice of Absence form is also used for absences other than for sickness - e.g. time away from the University for personal reasons or masters student summer vacation. These absence reasons also require evidence if they will be used to support a PEC application.

The form is available on S3P and should be used by all students except Medical and Dental students.  Screen shots are available

Medical and Dental students only should continue to use the Student Absence Request PDF form and send it to their academic units. 

Note to Mac users: Where possible please complete the PDF form using Acrobat Reader for Mac which is a free download. If you use a different PDF reader you may experience some problems completing or submitting the form.