Registration is a key activity in the student lifecycle.  Postgraduate research (PGR) students must complete the registration process when they first arrive and re-register annually every September.  New students will find useful information on the University’s registration pages and in the Handbook for Research Students and Research Supervisors.  Much of the registration process can be completed online using the Student Self Service Portal - S3P.  There are, however, some aspects of the registration process which are unique for continuing PGR students and these are addressed in the sections below.

Mid-Year Starters

The following entry points are available for PGR students in the three Faculties:





Humanities and Social Sciences


Science, Agriculture and Engineering

Medical Sciences

PGR students who commence their studies in January or April are required to re-register each September regardless of their start date.  Do not worry if S3P suggests that you are entering your second year of study even if you are only part way through your first year as the central University database will adjust your record to ensure you are registered for the correct year of study.

‘Pending Submission’ Status

PGR students who have completed their minimum candidature may be eligible for ‘Pending Submission’ with no fees applied.  Eligibility for zero fees is not automatic and must be confirmed by your supervisor(s).  Zero fees are only available to those students who have completed the research element of their programme and who are engaged solely in the writing up of their thesis.

Should you still require normal facilities and supervision you will be registered for pending submission but the normal tuition fee for the programme will apply.  Please be aware that pending submission is granted for one year only irrespective of whether fees have been paid or not.

If you believe that you are eligible for pending submission with zero fees, please contact the Research Student Support Team (RSST) or the Medical Sciences Graduate School (MSGS), as appropriate, who will contact your School/Institute to request confirmation of your status.

‘Extended Submission’ Status

If you are granted an extension by the Dean, you will be required to pay an ‘extended submission’ fee before you will be allowed to register.

Students Nearing Submission

If you are likely to submit your thesis before 30 September then you are not required to register for the following academic year.  Instead, on receipt of your thesis, RSST or MSGS will register you as ‘Under Examination’.  Students who are classed as under examination are not required to pay fees.  Please ensure, however, that you have logged into S3P and accepted the University’s Terms and Conditions.

If you are likely to submit part way through an academic year, you will still be required to pay the normal tuition fee that is due for programme for the full year.  Following receipt of your submitted thesis, RSST or MSGS will notify the Tuition Fee Team who will recalculate the fee that is due based on your submission date.  Any overpayment will be refunded to you.

Tuition Fee Queries

If you believe that the tuition fee displayed on S3P is incorrect you are advised to contact the Tuition Fee Team directly either by phone on +44 (0) 191 208 5520 or by email on

Tuition fee payments can be made either by phone on +44 (0) 191 208 5520; in person at the Cash Desk on Level 2 of the King’s Gate Building (building number 1 on the Campus Map); or by using the University online payments system

During the September registration period Tuition Fees staff can be found in the Hadrian Building (building number 4 on the Campus Map).

Students Holding Tier 4 Visas

New students must confirm their identity and provide their immigration documents as part of the registration process.

Continuing students are no longer required to provide evidence that they still have valid immigration permission to study in the UK unless they have recently renewed their passport or visa or these documents are due to expire soon.